Office Coordinator

Do you want to be part of a business that genuinely values
** entrepreneurialism**,
** innovation
* * and  We
** focus on our customers
** and are proud of the difference our technology makes. We partner with some of the biggest manufacturing companies in the world and our technical innovations are used to enhance well-known brands across multiple industries.
** Job Description
**** Title
* * Office Coordinator
** Department
* * Administration
* * Function
* * Support
* * Location
* * Niwot, CO
** Reports*
* ** To
* * Executive Assistant
** Status
* * Full time, 30+ hours, non-exempt

Established in 1972, Particle Measuring Systems is a
** global leader for micro-contamination monitoring
** equipment improving the performance of clean manufactures in the
** semiconductor
* * and
** pharmaceutical
* * industries.  We’re a growing technology company in Niwot, Colorado, the heart of the Rocky Mountains.  We offer an exceptional and rewarding work environment in a great place to live.  Our employees enjoy challenging projects in the development and manufacture of light scattering particle counters and diverse technologies and applications.
** Your Impact
** We are seeking an
** Office Coordinator
** who will play a vital role in the success of the Office Administration team. The successful candidate will apply their expertise to ensure an efficient, welcoming, and well-organized workplace that supports the achievement of team and company goals.
** The Role
** The Office Coordinator plays a key role in ensuring the smooth day-to-day operations of the office. This position supports facilities management, administrative coordination, and front desk operations. The ideal candidate is organized, proactive, and service-oriented, with a strong ability to multitask in a dynamic environment.
** Job Responsibilities
*** Primary point of contact for front desk, mail, and visitor management, ensuring a welcoming workplace environment
* Work closely with Facilities to support building maintenance, repairs, and office space coordination
* Support vendor and contractor relationships, including scheduling, onsite coordination, and compliance with security procedures
* Support the Site Leadership Team and Executive Assistant for site events and wellness initiatives
* Process invoices, complete expense reports, and assist with purchase orders related to facilities, supplies, and vendors
* Coordinate meeting room setup
* Maintain inventory of office and kitchen supplies; order and restock as needed
* Support catering and event logistics for onsite meetings, trainings, and special events
* Assist with new hire logistics in partnership with recruiters and Executive Assistant
* Provide administrative support for general office operations and cross-functional teams as required
* Demonstrate strong confidentiality and discretion when handling sensitive information
* Continuously evaluate processes for improvements in efficiency, quality, and safety
* This job description is not intended to be all-inclusive.  Responsibilities may evolve over time, and other related duties may be assigned to meet the ongoing needs of the company
** Required Qualifications
*** 2+ years of experience in office coordination or administrative roles
* Ability to prioritize and manage multiple tasks in a dynamic environment
* Proficiency with Microsoft Office and Teams

* Required skills:

professional, friendly, customer-service oriented
** Preferred Qualifications
*** Experience with: visitor and badge systems
** Work Environment &

Physical Requirements
*** This role primarily operates in an office environment.  Must be able to sit, stand, and use a computer for extended periods of time
* Frequently lift, push, and/or move up to 50 lbs. as needed
* Position may require occasional bending, reaching, and moving office equipment or furniture
* Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this role

This position is 100% on-site, supporting the day-to-day needs of the office and ensuring a consistent, high-quality employee and visitor experience
** Compensation & Benefits
*** Competitive base salary range: $25 - $32  + Our compensation philosophy: we offer competitive pay based on market data, including local, national, and industry benchmarks.  For new hires, offers are generally within the established min- to mid-point of the range for the role, with flexibility to recognize experience, skills, and education.  Our approach ensures fair pay internally while remaining competitive externally and allows room for growth.
* Comprehensive benefits package, including:  + Health coverage: medical, dental, vision, fsa, onsite clinic (CO employees), life insurance  + 401(k) retirement plan with company match  + Vacation, holiday, and leave policies  + Tuition reimbursement, Employee recognition programs, Employee assistance programs

Particle Measuring Systems is proud to be an Equal Opportunity Employer and are committed to building an inclusive and…