Administrative Assistant - AA II - HYBRID

Overview

This posting is restricted to Colorado state residents. The position offers hybrid workplace options and requires reporting to the listed address at the discretion of the supervisor and based on business needs. Although the full salary range is provided, appointments are typically made at or near the range minimum. Be bold and make a real difference. The State of Colorado strives to create a Colorado for All with equal opportunity and merit-based hiring.

This is a tobacco-free campus with accessible parking and nearby transit options. We offer a range of benefits to employees.

• Employee wellness programs and facilities
• Extensive internal professional development opportunities
• Bike to work programs, with storage lockers and bike racks
• Career advancement opportunities throughout the State system
• Retirement benefits including PERA options, plus 401K and 457 plans
• Medical and dental health plans
• Paid life insurance
• Short- and long-term disability coverage
• 11 paid holidays per year plus generous personal time off
• Mentoring program with mentors and mentees
• Tuition assistance for college-level courses including Master’s programs
• Flexible work-life programs and employee resource groups

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal student aid site.

The Work Unit:
The Indoor Environment Program operates and enforces state-wide programs in asbestos, lead and CFCs, supports the EPA by developing regulations, issuing permits, approving and auditing training, inspecting for compliance, and taking enforcement actions. The program provides public assistance and outreach to Coloradans.

What You Will Be Doing:
Provide full and overarching administrative support to the Indoor Environment Program through established administrative processes and general office operations. Responsibilities include proctoring lead and asbestos certification exams, responding to records requests, invoicing, tracking payments, assisting with notices, maintaining office records, data entry, and providing non-technical customer service to regulated communities and the public.

• Travel to test locations (typically once per week) and load/unload testing materials
• Maintain and restock materials used for certification exams
• Enforce test session times and rules
• Answer procedural questions for exam takers
• Provide quality customer service to attendees

• Process CORA requests timely; manage off-site records and recall as required
• Destroy older records per retention schedule and document actions
• Assist with permit/certification applications and digitization of records

• Enter asbestos and lead permits and demolition permits accurately
• Review applications for accuracy and current certifications
• Notify inspectors of permitting issues for correction
• Mail permits and notices to clients; process special requests; manage payments

• Review applications to determine certification under laws
• Provide excellent customer service; respond to calls/emails
• Authorize proficiency testing and certification without supervisor approval
• Grade exams with automated systems; issue certificates
• Match payments to applications; maintain secure records and data entry for exam questions

• Enter facility registrations and county inspection data into CFC database
• Correct outdated information; respond to inquiries; generate invoices
• Assist with CFC fiscal issues; manage site registrations and payments

• General clerical/data entry; filing, copying, scanning, typing
• Maintain contact lists for regulated firms and providers; process daily mail

Attends meetings, serves on task forces or teams, completes projects, and performs other duties as assigned by the supervisor.

This posting is only open to residents of the State of Colorado at the time of submitting your application.

This posting is only open to residents of the State of…