Program Assistant - Behavioral Health Administration

Description Of Job

About This Position:
This position works closely with leadership to facilitate and coordinate the internal administrative processes across the BHA. Provides a range of technical support and office management functions to their assigned BHA unit by applying knowledge of and/or interpreting basic principles, rules, regulations, policies, precedents, other guidelines, and objectives specific to administrative processes. Where a process doesn’t exist, this position creates and/or assists with creating one.

This position resolves problems, answers questions, provides information, and/or advises others on technical program issues or matters for all staff as well as internal and external customers. This includes planning and organizing various meetings for staff, compiling data, and preparing reports that assist the BHA in measuring effectiveness and efficiency. This position is responsible for identifying office problems or areas that need strengthening and developing action plans to correct issues identified.

This position provides overall office management for the assigned BHA unit, including reviewing, clarifying, revising, and implementing office policies and procedures. This position ensures daily office operations are handled in an efficient, effective, and responsive manner. This position provides support to BHA, including customer service issues, technical support, and improving relations with state employees.

This position is open to current Colorado residents only within the department.

Please note:

This recruitment may be used to fill multiple vacancies. Opt in below to receive text message updates on CDHS recruiting events! CDHSCareers. Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!

Office Administrative Support, Fiscal/Financial Management Support, Administrative Personnel Support. The following are included as part of responsibilities across the unit: planning workload, maintaining budgets, procurement compliance, personnel coordination, and HR liaison duties as they relate to the BHA unit.

• Experience Only:
  Eight (8) years of professional, relevant experience in office administration, fiscal support, or personnel coordination.
• Education and Experience:
  
  A combination of related education (from an accredited college or university) and/or relevant experience equal to eight (8) years.

• Experience with State Fiscal Rules and procurement systems.
• Advanced proficiency in spreadsheet software for budget tracking and data compilation.
• Previous experience serving as a Personnel Liaison in a high-volume unit.

• Standard background check and reference check required
• This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position.
• Motor Vehicle Check, if the employee will drive a state-owned vehicle, either in an ongoing capacity while performing their normal day-to-day job duties, or on occasion for training/meetings/client visits/etc.
• Must possess a valid, non-restricted Colorado Driver’s License or a non-restricted U.S. Driver's License for positions within 30 miles of the CO state border
• Out-of-State Driver’s License holders must obtain a valid, non-restricted Colorado Driver’s License within 30 days of employment start date.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose that information on the application and explain why the prior termination or resignation should not disqualify you from the current position. Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination, and failure to provide this information will disqualify the applicant from future State employment with CDHS.

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