Executive Administrative Assistant

Employment Type:
Full-Time (Contract to possible hire)

Hours: 8am - 5pm

We are seeking a highly experienced and proactive Executive Assistant to provide comprehensive support to C-suite executives in a fast-paced, global organization. This role requires a polished professional who can confidently interact with senior leadership, Board members, shareholders, and cross-functional teams. The ideal candidate thrives in a dynamic environment, demonstrates exceptional discretion, and is capable of managing complex priorities with minimal direction.

• Serve as gatekeeper for C-suite offices, managing access and prioritizing executive time.
• Coordinate complex calendars, including domestic and international travel, on-site and off-site meetings, department events, and leadership activities.
• Manage travel logistics end-to-end, including booking, approvals, troubleshooting, and liaison with travel vendors and corporate card providers.
• Compile, reconcile, and submit travel and expense documentation to Accounts Payable.
• Execute departmental purchasing activities and track related expenses.
• Ensure appropriate IT support and coordinate technical needs for executives and events.
• Develop, maintain, and organize electronic files, databases, shared drives, and departmental documentation.
• Respond to routine and non-routine inquiries with professionalism and sound judgment.
• Identify gaps in executive support processes and proactively implement improvements.
• Lead and manage special projects, including coordinating presentations, organizing events, and disseminating executive communications.
• Support daily needs of traveling executives and resolve booking or logistical challenges.
• Prepare reports, presentations, and materials for executive and board-level meetings.

• 8–10 years of experience supporting C-suite executives, with increasing levels of responsibility.
• Proven experience interacting with Board members, shareholders, and senior leadership teams.
• Demonstrated integrity and discretion in handling confidential and sensitive information.
• Exceptional organizational skills with strong attention to detail and ability to meet deadlines.
• Ability to manage multiple competing priorities in a high-pressure environment.
• Strong interpersonal and communication skills with a collaborative, team-oriented approach.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Visio) and related business software.
• Demonstrated ability to interpret data and provide meaningful insights to leadership.
• Self-motivated, solution-oriented, and committed to continuous process improvement.
• Ability to create polished presentations and executive-level reports.
• Competitive full-time compensation package
• Medical, dental, and vision insurance (effective first of the month following hire)
• 3 weeks of paid vacation (accrued)
• 401(k) with company contribution and match