Executive Assistant

Location:

Remote (9 months) + On-Site (3 months annually) Seeking candidates located in MST time zone

Start Date:

April

KSA Events is a premier provider of student-athlete travel experiences, specializing in organizing competitive athletic events, tournaments, and training opportunities for high school teams from across the country. For over 30 years, KSA Events has partnered with athletic directors, coaches, and schools to design trips that combine elite-level competition, team bonding, and unforgettable travel experiences.

While our flagship events take place in Florida, KSA Events also proudly hosts competitions in Hawaii, New York, Denver, Southern California, Boston, Washington D.C., and other major cities. These destinations give student-athletes the opportunity to challenge themselves against national competition while creating lasting memories with their teammates.

Beyond the competition, we focus on providing seamless, full-service experiences — from scheduling and logistics to accommodations, training, and on-site support — so that coaches and players can focus on what matters most: the game.

At KSA Events, we believe sports have the power to inspire growth, build character, and strengthen communities, and our mission is to deliver experiences that do exactly that.

KSA Events is seeking a highly organized, proactive, and versatile Executive Assistant to support executive leadership and assist across multiple operational areas of the company. This is a dynamic, high-impact role that blends executive support, sales assistance, travel logistics, hiring coordination, marketing support, and event operations.

The Executive Assistant will work closely with leadership to keep projects moving, ensure smooth internal operations, and support key company initiatives. This role is ideal for someone who thrives in a fast-paced, seasonal environment and enjoys wearing multiple hats.

This is a hybrid role. For most of the year, you will work remotely supporting leadership, sales operations, marketing initiatives, and travel coordination. During peak event seasons, you may spend time onsite assisting with staff logistics, event operations, and coach support.

KSA Events operates around three primary event seasons each year:

• Spring:
  March – April
• Fall:
  Late August – Early September
• Winter:
  December – Early January

During these seasons, the Executive Assistant may attend events onsite to support staff coordination, manage travel logistics, and assist leadership. Outside of live event weeks, the role follows a standard work schedule with occasional flexibility required during peak travel periods or hiring cycles. Any nontraditional hours are flexed within the normal workday.

We are seeking candidates based in Mountain Standard Time.

• Provide direct support to executive leadership
• Assist with calendar coordination and project tracking
• Help plan and coordinate the annual company trip
• Support cross-departmental initiatives and special projects

• Send and customize proposals for prospective schools and teams
• Process inbound leads and maintain accurate CRM records
• Assist with outbound follow-ups and sales coordination
• Support proposal creation and pricing documentation

• Book and manage flights, hotels, and transportation for all staff
• Track and manage company travel rewards and points programs
• Book travel using points when appropriate to maximize savings
• Coordinate Preview Weekend travel for prospective coaches
• Arrange and manage travel for temporary and seasonal staff

• Post job listings and manage applicant flow
• Schedule and coordinate interviews
• Assist in conducting interviews when needed
• Support onboarding logistics for new hires

• Manage and oversee the Ambassador Program
• Assist with football contract processing and tracking
• Support lacrosse scheduling and other competition areas as needed
• Coor…