Common Calendar Administrator

Common Calendar Administrator

Job No: 498685

Work Type: Staff Part-Time

Location: Denver, CO

Categories: Marketing / Communications / Media, Business Operations / Services, Admin / Executive / Office Support

The DU Common Calendar Administrator is a part‑time, contracted position responsible for the day‑to‑day administration and quality of the University of Denver's unified, public calendar. This role exists to ensure the calendar is accurate, consistent, and widely adopted across campus. The position is funded for a two-year term, after which the university will evaluate whether to continue the role based on operational needs and outcomes.

Reporting to the director of internal communications, the role sits within University Relations (UR) and works in close collaboration with Information Technology and calendar contributors across all units. While the position may occasionally support limited project-based initiatives within UR, the primary and core responsibility is operational stewardship of the common calendar.

• Part‑time, non‑benefited, contracted position (20 hours/week)
• Two‑year term (continuation beyond two years is not guaranteed)
• Reports to University Relations

This is a non-benefited position not to exceed 1,000 hours in a calendar year.

Given the part‑time nature of this appointment, the functions below reflect prioritized responsibilities. The administrator is expected to focus first on calendar operations with training, documentation, and reporting activities scaled accordingly.

• Own the day‑to‑day operation of the DU common calendar, ensuring accuracy, completeness, and consistency of event listings across all units.
• Review, approve, and curate events according to established governance standards, with particular attention to high-visibility and featured events.
• Conduct regular quality‑control audits to identify incomplete, inaccurate, or non‑compliant entries and follow up with contributors to resolve issues.
• Serve as the central point of contact for calendar‑related questions, troubleshooting, and support.
• Maintain and manage standardized event submission templates and approval workflows.

• Help set and enforce calendar governance policies, standards, and procedures.
• Ensure consistent application of calendar rules across schools, colleges, and administrative units to reduce confusion and political tension around prioritization.
• Monitor adoption and compliance trends and surface risks or gaps to UR leadership.
• Support periodic reviews of calendar governance and operational effectiveness.

• Coordinate and support mandatory onboarding for new calendar contributors in coordination with UR leadership.
• Maintain a centralized calendar resource hub, including documentation, guidelines, FAQs, and training materials.
• Partner with IT Change Management resources to reinforce workflows and promote consistent usage.
• Contribute to communications and outreach efforts that encourage adoption and proper use of the calendar.

• Track and report on key operational indicators such as adoption, data quality, and contributor compliance.
• Participate in feedback loops with contributors and end users to identify opportunities for improvement.
• Recommend refinements to workflows, standards, and staffing assumptions based on operational experience.
• Support periodic audits and evaluations of calendar effectiveness, including preparation for the end‑of‑term staffing reassessment.

• Provide limited support on related University Relations initiatives where expertise is relevant. Assist with discrete, time-bound projects as capacity allows, without detracting from core calendar responsibilities.
• Other duties as assigned.

• Bachelor's degree or equivalent professional experience.
• Demonstrated experience in operations, program administration, or content governance.

• Experience administering enterprise systems, platforms, or shared institutional tools.
• Familiarity with higher education…