Executive Assistant

Job Description

The Executive Assistant effectively and efficiently coordinates administrative activities for the Centennial Energy management team. The Executive Assistant acts with a sense of urgency while ensuring accuracy and excellence in the execution of administrative tasks. Working in a dynamic, fast‑paced environment, this position operates with discretion, confidentiality and professionalism at all times, becoming a trusted assistant to the President of Centennial Energy.

• Must work safely at all times.
• Perform accurate timekeeping in HR management system and submit on time per payroll deadlines.
• Directly support the President of Centennial Energy and the Centennial Energy business segment, coordinating and executing day‑to‑day administrative activities and special projects.
• Assist with travel and meeting arrangements, document/spreadsheet development, and general administrative tasks.
• Coordinate scheduling, meeting arrangements, travel and events.
• Field and route phone calls.
• Respond to general requests.
• Partner with the Administrative staff in other business segments on mutual activities including adequate administrative and phone coverage (may serve as backup), visitors, conference room scheduling and office events; monitor and report building/facility/maintenance issues on the 5th floor to the Front Desk; coordinate office supply orders, mailing and shipping through the Front Desk.
• Regular attendance at the worksite is required.
• Maintain tight file management system and organization.
• Create, edit and produce documents, spreadsheets, and presentations including printing, scanning, binding, etc.
• Plan and prepare for office visitors.
• Arrange refreshments and lunches as needed; may use personal vehicle to pick up lunches.
• Run errands as assigned.
• Manage expense reporting; collect, organize and maintain receipts; enter and submit expenses.
• Work on special projects as assigned.
• Perform general administrative tasks, such as data entry, filing, organizing and associated tasks.

• Demonstrated ability to discern sensitive matters and confidential information, applying discretion at all times.
• Exceptional interpersonal and communication skills (verbal and written); ability to proof‑read and edit documents for grammar and syntax.
• Strong administrative and organizational capabilities with high detail orientation and excellent time management skills.
• Impeccable customer service skills, with a demonstrated understanding of the business needs unique to the executive suite.
• Expertise in Microsoft Office:
  Outlook, Teams, Word, Excel and PowerPoint. Advanced knowledge a plus (e.g., mail merge, table of contents, pivot tables, VLOOKUP).
• Experience working with large‑scale enterprise information systems, such as accounting systems, sales tracking systems, and HR Information Systems (HRIS).
• Demonstrated ability to learn new technology tools quickly.
• Competence operating business tools and equipment (i.e., printers, copiers and binding machines).
• Demonstrated ability to thrive in a high‑demand, dynamic environment.
• Demonstrated ability to work on multiple tasks amid shifting priorities while producing high‑quality, accurate work.
• Demonstrated ability to maintain stability under pressure and be flexible; willingness to modify plans as necessary based on business needs.
• Demonstrated ability to be a positive representative of the Company both internally and externally.
• Demonstrated ability to work with respect and cooperation at all times with fellow employees and customers.
• Must be dependable with a stable work history.

• High school diploma / GED or equivalent experience is required.
• Requires a valid driver’s license and acceptable driving record.
• Minimum of 3 years of experience working in an administrative capacity in a corporate environment is required; direct experience supporting executive‑level management is preferred.
• Notary Public designation is a plus.

Up to 10% travel required.

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.…