On-Call Administrative Support Assistant III – Volunteer Program – Denver Parks and Recreation

About Our Job With competitive pay, great benefits, and endless opportunities, working for the City and County of Denver means seeing yourself working with purpose — for you, and those who benefit from your passion, skills and expertise. Join our diverse, inclusive and talented workforce of more than 11,000 team members who are at the heart of what makes Denver, Denver.

What We Offer This is an on-call position, which means it is a part-time, hourly role. This position will work about 20 hours per week and no more than 39 hours per week. The pay range for this position will be $21.26 - $25/hour. This position is eligible to enroll in the City and County of Denver’s 457b retirement plan. This position is not eligible for other additional benefits.

On‐call positions may have routine or variable work schedules.

Location & Schedule The City and County of Denver supports a hybrid workplace model. Employees work where needed, at a job site several days a week and off-site as needed. In this position, you can expect to work about 10 hours per week in-person at 945 South Huron Street in Denver, CO, with the remaining hours being remote. Employees must work within the state of Colorado on their off-site days.

This position is expected to run through the end of the year, which is subject to change.

Who We Are & What You’ll DoThe Administrative Assistant provides clerical and administrative support for the Volunteer Program within Denver Parks and Recreation. This position supports volunteer coordination efforts through scheduling, calendar management, data entry, purchasing support, vendor communication, and general administrative assistance. The ideal candidate is organized, detail-oriented, customer-service focused, and able to manage multiple priorities in a fast-paced environment.

Specifically, as the Administrative Support Assistant III you will:

Examine and evaluate a variety of information to determine correctness, completeness, and adherence to program requirements; verify and correct information as needed

Utilize computer software and databases to input, maintain, retrieve, and organize volunteer and program information and generate reports

Perform data entry and maintain accurate records related to volunteer scheduling, participation, communications, purchasing, and program activities

Maintain staff and volunteer calendars, assist with scheduling meetings and volunteer activities, and audit calendars to ensure accuracy and coordination across programs and events

Create, edit, format, and revise letters, emails, reports, spreadsheets, forms, and other program materials using standard office software

Assist with ordering supplies and materials, prepare purchase requisitions, track orders, and communicate with vendors regarding purchases, deliveries, and invoices

Prepare and process invoices, vouchers, requisitions, and related documentation according to City and agency procedures

Provide the public, volunteers, and staff with general and explanatory information; answer questions and resolve routine administrative issues within established guidelines

Compile information and generate reports and spreadsheets; assist in organizing and maintaining electronic and physical filing systems

Prepare and process a variety of documents according to established guidelines and procedures

Operate standard office equipment and perform general clerical support duties

Perform other related duties as assigned

Employees may be re-deployed to work in other capacities in their own agencies or in other City agencies to support core functions of the City during a City-wide emergency declared by the Mayor

What You’ll Bring We value diversity of ethnicity, race, socioeconomic status, sexual identity, gender, religion, language, ability, and experience and exemplify this through the makeup of our team at all levels. You'll be right at home here if you cultivate strong relationships and push yourself, your work, the people around you and Denver to the next level.

Our ideal candidate has some or all the following experience, skills, and characteristics:

Highly organized, detail-oriented, and able to manage multiple priorities in a…