Application Engineering Coordinator

Application Engineering Coordinator

7 days ago Requisition

Salary Range: $23.00 To $25.00 Hourly

The Application Engineering Coordinator (AE Coordinator) supports the Engineering Department by improving workflow organization, documentation control, communication quality, and administrative coordination throughout the proposal and bidding process.

This role is responsible for helping the engineering team organize bid and proposal documentation, maintain project and bid‑tracking tools, support CRM documentation requirements, coordinate internal follow‑up on requests, and prepare clear, professional written communications. The AE Coordinator will also assist with direct bid package preparation, meeting‑note management, document filing, workflow tracking, and communication with internal teams to help keep projects moving efficiently.

The ideal candidate is highly organized, detail‑oriented, and a strong business writer who is comfortable working in a fast‑paced, deadline‑driven environment. This individual should be proficient in Microsoft Outlook and other Microsoft Office applications, comfortable using templates and repeatable workflows, and confident using AI tools (such as M365 Copilot) to accelerate routine drafting tasks while recognizing when technical review is required.

This position is intended to support the engineering team by handling workflow‑heavy coordination and documentation responsibilities so that Application Engineers and Team Leaders can remain focused on technical execution.

The AE Coordinator will work under the supervision of the Engineering Manager and/or designated Team Leaders. The individual will follow established procedures and written instructions to accomplish assigned tasks and will es calate technical or risk‑sensitive matters to the appropriate engineering personnel when needed.

The AE Coordinator will be located in the headquarters office in Denver, NC. This position is primarily office‑based and is expected to require minimal travel.

The following represents a list of essential duties and responsibilities.

Other duties may be assigned; tasks listed are intended to be descriptive and not restrictive.

This role provides workflow support and does not independently own technical engineering decisions. Information regarding technical equipment size and configuration, technical clarifications or exceptions, design, specification interpretation, etc. must be escalated to the appropriate team member or leader.

• Download bidding documents and organize them in the appropriate project folders for review by Application Engineers
• Support preparation and assembly of bid and proposal documentation to ensure packages are complete and properly organized
• Review bid package details to confirm required administrative items and supporting documentation are included prior to release
• Help maintain consistency in how bid and proposal documents are packaged, labeled, stored, and distributed

• Enter or assist with non‑technical updates in CRM, as trained
• Attach required documents to CRM at the appropriate workflow stages
• Attach Risk Assessments and other required support documentation to CRM after internal preparation and approval
• Track the status of Risk Assessments in CRM and identify when they are overdue or incomplete, escalating as needed
• Maintain the live bid list with support from Team Leaders, including dates, notes, and other project‑tracking details
• Help maintain consistency and accuracy in project tracking tools, bid logs, and related documentation systems
• Compare internal request lists with active bid lists to help ensure timely follow‑up and visibility
• Assist as needed with making modifications to HUBER equipment specifications, as directed by the Engineering Manager or Team Lead
• Create and maintain orderly project files and documentation folders
• Help maintain reference files, templates, and other shared department resources
• Support document organization and retrieval so information is readily available to engineering staff when needed