Executive Administrative Assistant

Responsibilities

• Providing administrative assistance, such as writing and editing e‑mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate production schedule
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Answer phones and greet visitors
• Preparing communications, such as memos, e‑mails, invoices, reports, and other correspondence
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping

• Excellent verbal and written communication skills
• Familiarity with Quickbook
• Expertise with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong attention to detail and accuracy
• Ability to interface effectively with all levels of staff within the company
• Demonstrated ability to take initiative
• Great Personality