Executive Assistant

Job Description:

The Executive Assistant effectively and efficiently coordinates administrative activities for the Centennial Energy management team.

• Must work safely at all times.
• Perform accurate timekeeping in HR management system and submit on time per payroll deadlines.
• Directly support the President of Centennial Energy and the Centennial Energy business segment, coordinating and executing day to day administrative activities and special projects.
• Assist with travel and meeting arrangements, document/spreadsheet development, and general administrative tasks.
• Coordinate scheduling, meeting arrangements, travel and events.
• Field and route phone calls.
• Respond to general requests.
• Partner with the Administrative staff in other business segments on mutual activities including adequate administrative and phone coverage (may serve as backup), visitors, conference room scheduling and office events.
• Monitors and reports building/facility/maintenance issues on the 5th floor to the Front Desk; coordinate office supply orders, and mailing and shipping, through the Front Desk.
• Regular attendance at the worksite is required.
• Maintain tight file management system and organization.
• Create, edit and produce documents, spreadsheets, and presentations including printing, scanning, binding, etc.
• Plan and prepare for office visitors.
• Arrange refreshments and lunches as needed; may use personal vehicle to pick up lunches.
• Run errands as assigned.
• Manage expense reporting; collect, organize and maintain receipts; enter and submit expenses.
• Work on special projects as assigned.
• Perform general administrative tasks, such as data entry, filing, organizing and associated tasks.

• Demonstrated ability to discern sensitive matters and confidential information, applying discretion at all times.
• Exceptional interpersonal and communication skills (verbal and written); ability to proof‑read and edit documents for grammar and syntax.
• Strong administrative and organizational capabilities with high detail orientation and excellent time management skills.
• Impeccable customer service skills, with a demonstrated understanding of the business needs unique to the executive suite.
• Expertise in Microsoft Office:
  Outlook, Teams, Word, Excel and PowerPoint. Advanced knowledge a plus (e.g., mail merge, table of contents, pivot tables, VLOOKUP).
• Experience working with large‑scale enterprise information systems, such as accounting systems, sales tracking systems, and HR Information Systems (HRIS).
• Demonstrated ability to learn new technology tools quickly.
• Competence operating business tools and equipment (i.e., printers, copiers and binding machines).
• Demonstrated ability to thrive in a high demand, dynamic environment.
• Demonstrated ability to work on multiple tasks amid shifting priorities while producing high‑quality, accurate work.
• Demonstrated ability to maintain stability under pressure and be flexible; willingness to modify plans as necessary based on business needs.
• Demonstrated ability to be a positive representative of the Company both internally and externally.
• Demonstrated ability to work with respect and cooperation at all times with fellow employees and customers.
• Must be dependable with a stable work history.

• High school diploma / GED or equivalent experience is required.
• Requires a valid driver’s license and acceptable driving record.
• Minimum of 3 years of experience working in an administrative capacity in a corporate environment is required; direct experience supporting executive‑level management is preferred.
• Notary Public designation is a plus.

• Up to 10% travel required.

• Employee must occasionally position, transport and/or move up to 25 pounds.
• Regularly required to stand, walk, be stationary for long periods of time, use hands to finger, handle, or feel, communicate verbally and in writing, move about in an office environment, and work using repetitive motion.
• Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Work requires physical efforts associated with using the computer…