Identity and Background Verification Specialist - Educational Services Center

Identity and Background Verification Specialist

FLSA Exemption Status: Non-Exempt

Classification Group: Staff Support

Supervising Position: Director or designee

Pay Plan: Educational Support Personnel

Pay Range: Range 09

Last Updated: 04/27/2026

Serves as a critical ambassador for the organization, ensuring a professional and welcoming experience for new hires while safeguarding compliance with employment regulations. This role oversees identity verification, fingerprinting, background review, I-9 completion, E-Verify and E-Verify+ processing, and proactive management of employment work authorization compliance, including monitoring expiration dates and coordinating timely renewals. Additionally, the position manages scheduling of new hire appointments, performs notary services, captures badge photos, downloads background checks, and updates clearance status.

• Conduct fingerprinting and identity verification in alignment with organizational and regulatory standards.
• Accurately manage I-9 documentation and E-Verify submissions, including E-Verify+ processes.
• Serve as first point of contact for new hires, delivering a positive and professional onboarding experience.
• Download and review CBI and FBI background check reports, identify individuals cleared or requiring court documentation, and follow up with shared documents with HR Team.
• Manage new hire appointments and coordinate onboarding logistics.
• Perform notary services for required employment documentation.
• Proactively monitor employment authorization status, track expiration dates, and issue notifications to facilitate timely updates and renewals.
• Capture photographs for employee identification badges and ensure timely badge issuance.
• Maintain strict confidentiality and security of sensitive personal information.
• Collaborate with HR Team members to streamline onboarding workflows and compliance processes.
• Assist individuals with instructions for name, gender, or address change; provide support to HR Department by completing various clerical and administrative tasks including reports, coordinating events, scheduling meetings, etc.
• Answer phone line and support Director by answering the phone line when appropriate, monitor email account, provide information, take and deliver messages, and direct questions to the appropriate individual; assist visitors, answer inquiries, provide information, and direct to appropriate school areas; occasionally greet welcome and assist customers and staff from the ESC front desk.
• Perform other duties as assigned or requested.

This job has no direct supervisory responsibilities.

• Criminal background check and fingerprinting required.
• Associate's degree.
• Three (3) years of related experience in HR, onboarding, compliance, background screening, accounting, accounts payable, accounts receivable, banking/loan servicing, bookkeeping, payroll, or retail cashiering experience.
• Ability to maintain strict confidentiality and handle sensitive personal information securely.
• Notary Public certification required immediately upon hire.
• Commitment to accuracy and compliance in all documentation and record-keeping processes.
• Ability to work independently, prioritize tasks, and follow established procedures with a high degree of accuracy.
• Strong verbal and written communication skills for interacting with employees, candidates and internal stakeholders.
• Exceptional organizational skills with the ability to manage high volumes of sensitive data under strict deadlines.
• Strong attention to detail with the ability to identify document discrepancies or potential fraud indicators.
• Understanding of federal and state employment laws, including immigration compliance and data privacy standards.
• Working knowledge of I-9 form regulations, employment eligibility verification procedures and document retention requirements.
• Ability to handle multiple tasks in a high-volume area.
• Advanced interpersonal relations skills.
• Proficiency with Microsoft Office and HRIS or onboarding systems.
• Advanced knowledge of common office application software.
• Advanced knowledge of typical office…