Administrative Specialist

The Administrative Specialist provides administrative, technical, or analytical support functions for South Platte Renew (SPR). This includes but is not limited to executing the SPR visitor management program; providing excellent customer service to internal and external customers; preparing communications, materials, and correspondence; conducting administrative projects; scheduling and coordinating meetings; overseeing administrative functions; and managing office equipment and supplies.

The Administrative Specialist also performs clerical tasks, maintains calendars and schedules, organizes events, meetings, and trainings, and assists SPR divisions, managers, and Leadership Team. This position must be comfortable using various computer software programs, including but not limited to Microsoft 365, Adobe Acrobat, Tyler New World, Canva, Docu Sign, and others.

This position is located at South Platte Renew.

Reports to:

Business Solutions Supervisor

Direct Reports:
None

• Visitor Management:
  Oversees visitor management program, providing excellent customer service to internal and external customers.
• Office Management:
  Orders and maintains office and other departmental supplies/equipment for the entire organization and performs ongoing evaluation of office operations to ensure that administrative support functions are efficient, cost effective, and provides a high level of service.
• Planning & Coordination:
  Organizes, plans, and executes SPR events, trainings, and meetings. Maintains calendars and work schedules for work groups and individuals. Coordinates and schedules the use of City and department facilities and equipment.
• Communications:
  Writes, edits, and designs communications and marketing materials, such as presentations, reports, newsletters, and internal announcements.
• Procurement & Budgeting:
  Purchasing goods and services to support division functions and processing pay apps and invoices.
• Administrative Programs:
  Oversees key business programs, which may include the Employee Transition Program, Executive Management Support, Organizational Training, Uniform Program, WIFIA Compliance, and Travel Program.
• Special Projects:
  Supports administrative projects through procurement, coordination, document management, and reporting efforts. Supports strategic initiatives and organizational development efforts as assigned.

The listed examples of work are not intended to be all-inclusive. They may be modified with additions, deletions, or changes as necessary. Performs other duties as assigned and required.

Organization Wide – Every employee is accountable to:

Aligning and demonstrating SPR’s organizational vision, mission, and values.

Follow the SPR Safe Program – policies, required trainings, and overall engagement.

Uphold fiscal responsibility through SPR’s Procurement policy and procedures.

Continuously improve the efficiency and effectiveness of the service or product being delivered.

Value diversity; demonstrate an awareness of differences; demonstrate sensitivity and adapt behaviors and communication to accommodate these differences.

Job Specific – Every employee in this position must be able to:

Customer Service & Stakeholder Focus
:
Delivers responsive, professional support to internal and external stakeholders to ensure a positive and effective experience and fully meet their needs.

• Dedicated to meeting the expectations and requirements of internal and external customers/stakeholders; and balances multiple customer/stakeholders’ interests.
• Establishes and maintains effective relationships by gaining their trust and respect.
• Takes pride in serving all clients equally in a warm and friendly way and excels at offering solution-focused service.
• Represents the organization with professionalism, discretion, and courtesy.
• Builds effective working relationships with internal and external stakeholders, ensuring clear communication and mutual trust.

Adaptability & Prioritization
:
Adjusts effectively to changing needs, priorities, and environments while maintaining high-quality work.

• Manages multiple tasks, deadlines, and interruptions with…