Legal Administrative Assistant

Best People + Right Culture. These are the driving forces behind JE Dunn's success.

By hiring inspired people, giving them interesting and challenging work, enabling them with innovative tools, and letting them share in the company's rewards, we've found a sustainable way to grow in our industry for the last 100+ years.

Our diverse teams around the country strive to enrich lives through inspired people and places every day, and we need inspired people like you to join us in our pursuit of building perfection.

Role Summary

The Administrative Assistant will provide administrative support to one or more managers or functions. This position will be responsible for preparing routine, advanced and technical correspondence, and collecting information for routine and non-routine inquires or reports. All activities will be performed in support of the strategy, vision and values of JE Dunn.

* Autonomy & Decision-Making:
Makes decisions on routine matters, provides recommendations to supervisor and refers all exceptions to supervisor.

* Career Path:
Senior Administrative Assistant

Key Role Responsibilities - Core

ADMINISTRATIVE FAMILY - CORE

* Provides routine administrative support to one (or more) managers or functions; includes activities such as managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.

* Provides administrative support such as processing and distributing incoming mail, maintaining records and filling systems.

* Oversees calendars and assists in the scheduling of appointments and meeting logistics, including making travel arrangements, preparing expense reports.

* Processes and distributes incoming communications (e.g., mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require the supervisor's attention.

* Provides switchboard relief and/or additional administrative support to other functions to help meet business and staffing needs.

* Demonstrates a positive and professional attitude, maintaining composure under pressure.

* Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency and effectiveness.

* Shares subject matter expertise in order to support teamwork and deliver results.

* Demonstrates willingness and ability to work collaboratively and cross-functionally to obtain information or solve problems in support of the team's goals.

* Exercises discretion and integrity with highly confidential and sensitive information.

Key Role Responsibilities - Additional Core

LEGAL ADMINISTRATIVE ASSISTANT

In addition, this person will be responsible for the following:

* Performs research tasks as assigned, and summarizes findings into reports, memos or similar communications for reporting throughout the Company.

* Assists with claims (insured and non-insured) and lawsuit management, including, but not limited to, claim reporting and preparation; creating claim files; assembling documentation; drafting correspondence; managing litigation holds; coordinating with Operations, outside counsel and insurance companies; and updating computerized claim information.

* Performs basic analysis of legal documents such as contracts, insurance claims, pleadings and discovery.

* Manages and updates legal database of transactions and claims, including opening and closing files, filing documents, and updating status and related information in accordance with best practice standards.

* Reviews contracts and other legal forms for usefulness, accuracy, and compliance with the law.

* Assists with licensing and other corporate compliance requirements.

* Develops training materials and helps deliver training as assigned.

* Assists with implementing, maintaining and monitoring insurance and other risk

management programs for construction projects.

* Assists with the preparation of project-specific subcontract documents and forms.

* Reviews subcontracts and other agreements for compliance with project requirements.

* Provides legal/risk management assistance and guidance to other departments including HR, Accounting, Operations, Preconstruction, Safety and Quality.

* Maintains,…