Administrative Assistant; Land

Role: Responsible for a variety of Land Department administrative tasks including file management, processing check requests, certified mailing management, invoice coding, notarizing documents, exhibit preparation, and general office support duties.

• Maintain an organized and easily accessible file system.

• Submit and handle check requests.
• Track and send check requests as needed

• Code invoices and Authorization for Expenditure (AFE) documents accurately.

• Notarize and record documents as required.
• Receive and distribute incoming mail.
• Prepare outgoing mail for elections, CAs, offers, deal documents, etc., as directed.

• Prepare certified mailings from notice lists provided by landmen/regulatory analysts.
• Send out certified mailings and manage the associated envelopes.

• Assist with filing, scanning, and printing tasks.
• Provide support and help as needed.

• High School Diploma

• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Ability to manage multiple tasks and meet deadlines.
• Professional written and verbal communication skills.
• Ability to handle confidential information.