Senior Executive Assistant

This announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado.

ABOUT US:

At The Colorado Department of Public Health and Environment (CDPHE) we are dedicated to the Colorado for All philosophy - working toward a Colorado where everyone has the opportunity to succeed.

We support the basic human rights of our neighbors regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education level, disability, socio-economic status, or any other visible or invisible identity.  We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore, we strongly encourage individuals from diverse backgrounds to apply.

IMPORTANT INFORMATION:

* This position is Non-Classified and therefore this announcement is not governed by the selection processes of the classified personnel system. Applications will be considered from residents and non-residents of Colorado. If selected for the position the candidate will be required to establish residency in Colorado.

* Employment is at-will, with no actual, expressed or implied contract.

* This position will have hybrid workplace options available, at the discretion of the supervisor and based on business needs, but will still be required to report to the office located at: 4300 Cherry Creek Drive South Denver, CO 80246

Be BOLD.....Make a REAL difference . . . join us in serving our communities advancing Colorado's health and protecting the places we live, work, learn, and play, to create a healthy and sustainable Colorado where current and future generations thrive.

CDPHE offers:

* Free parking and access to RTD bus lines.

* Flexible working arrangements

* Retirement ( PERA options), Medical and dental health plans

* Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

* Paid life insurance

* Short- and long-term disability coverage

* 11 paid holidays per year and generous personal time off

* Tuition assistance

* Wellness programs

* Professional development opportunities on a wide variety of subjects

* Career advancement opportunities throughout the State system

Some positions may qualify for the Public Service Loan Forgiveness (PSLF) Program. For more information, go to: (Use the "Apply for this Job" box below)./myDirect

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The Work Unit:

The Executive Director's Office (EDO) provides organizational leadership to fulfill the agency's mission of improving and protecting the health of the public. The office includes the agency's executive director, which is a governor's cabinet member, and members of the senior executive team (SET). The Office exists to provide leadership and oversight to a complex public health and environmental protection agency, with approximately 2,400 employees and an annual budget of $850,000 million.

What You Will Do:

The executive assistant provides high-level and confidential administrative support to the department's Executive Director focusing on optimizing productivity and time management. Key duties include complex calendar scheduling; administrative project management; process improvement of administrative systems; document management and tracking; email management; SET, cabinet and chief of staff meeting preparation; clerical support including timesheets, reimbursements and approval processes; triage of sensitive or urgent issues;

and acting as a liaison between the executive and other department leaders, plus executive assistants at the Governor's Office. The position manages a high volume of information and requires exceptional organizational skills and judgement. The position may also support 1-2 members of the senior executive team with clerical functions like timesheets, reimbursements and calendar management.

Key Responsibilities:

(List duties from the Duty statement from the PD)

* Complex Calendar Management

* Information and Document Management

* Event, Meeting and Hearing Coordination and Preparation

* Workflow Development Optimization

* EDO Office Administration

RESIDENCY REQUIREMENT:

This posting is open to current and non-current residents of the State of Colorado at the time of submitting your application. However, if you are selected and accept the position, you will be required to establish residence in the State of Colorado.

MINIMUM QUALIFICATIONS:

NOTE:

An applicant may meet the minimum qualifications for this job in one of two ways:
They may qualify through their work experience alone or through a combination of education and work experience.

* Six or more years of experience in an Executive Assistant role supporting a CEO, senior executive, department director, division director, or equivalent in the public or private sectors, and managing a high volume of information in a high-stakes environment where discretion and good judgement is critical.

* Education in business…