Executive Assistant

POSITION SUMMARY

This multifaceted role combines responsibilities of an Executive Assistant, Office Manager, and Marketing Lead, requiring exceptional organizational skills, creative vision, and a passion for delivering outstanding experiences for employees, clients, and stakeholders. The EA will work closely with the CEO and leadership team to ensure seamless operations, a welcoming office environment, and a cohesive brand strategy that reflects BYLD’s innovative approach to construction technology.

This is an in-office position.

This professional acts as a strategic extension of executive leadership, managing day-to-day operations and ensuring seamless execution of priorities, oversee office hospitality, as well as shape and elevate the company’s brand presence.

• Executive Throughput & Prioritization
• Information Governance
• Operational Reliability
• Internal Communication Cadence
• Workplace Brand Identity & Operations
• Hospitality & Cultural Engagement
• Facility Maintenance & Vendor Management
• Multi-Channel Content Strategy & Execution
• Brand Identity & Creative Collaboration
• Merchandise Lifecycle & Vendor Management

• Schedule and coordinate meetings, appointments, and conference calls across multiple time zones and stakeholders.
• Manage CEO calendar and email communications, including scheduling, invites, confirmations, and inbox prioritization.
• Arrange domestic and international travel plans for Leadership with attention to cost efficiency and comfort, handling changes quickly.
• Handle occasional personal tasks for the CEO with discretion and professionalism.
• Prepare and organize documents, presentations, and reports for executive meetings and stakeholder engagements.
• Support data entry and CRM updates.
• Coordinate and facilitate notary services as needed.
• Lead and execute special projects, often cross-functional in scope.
• Assist with expense tracking and receipt management for multiple team members.
• Coordinate Quarterly BYLD Board and BYLD Team meeting logistics.
• Maintain organized records of Board documents, minutes, and historical materials.
• Capture clear weekly/monthly leadership meeting notes and track action items.
• Support internal communication cadence by coordinating updates and announcements.
• Represent executives in select meetings and provide actionable summaries.

• Oversee daily office operations and maintain a professional workspace reflecting BYLD’s brand identity.
• Manage office scheduling, including events and visitor logistics.
• Maintain office aesthetics to create an inviting and innovative environment.
• Ensure exceptional hospitality for customers and employees, including refreshments and decor.
• Oversee cleaning schedules and coordinate with vendors for office and warehouse spaces.
• Manage digital signage and graphics to promote company updates and brand messaging.

• Develop and execute eBlast campaigns with consistent messaging and high open rates.
• Collaborate with third-party designers to produce marketing materials aligned with brand standards.
• Manage and schedule Linked In posts to enhance brand visibility.
• Coordinate photo and video shoots for construction projects for marketing use.
• Oversee website updates to ensure current, user-friendly content.
• Monitor and analyze marketing campaign performance and provide optimization recommendations.
• Prepare materials for internal and external meetings.
• Coordinate design, production, and ordering of branded materials in line with brand standards.
• Manage branding vendor communication, quotes, timelines, and order tracking.
• Maintain inventory of branded items and reorder as needed for team, events, and client needs.

• Systems Architecture & Process Documentation
• Agile Deadline & Priority Management
• Strategic Resource & Workload Optimization
• Human Capital Analytics & Lifecycle Metrics
• Cross-Functional Leadership Collaboration
• Autonomous Decision-Making & Accountability
• Critical Self-Review & Analytical Problem-Solving
• Regulatory Compliance & Policy Governance

• Bachelor’s degree in Marketing, Business Administration,…