Legal Secretary Floater

Legal Secretary – Floater

Since 1998, Wheeler Trigg O’Donnell has been at the forefront of some of the nation’s most critical and industry‑changing trials and litigation. The firm represents sophisticated clients in high‑stakes litigation ranging from complex commercial disputes to class actions and catastrophic torts. The success of our firm is in our people, and our commitment to hire and develop the very best and brightest creates a team that provides our clients with the highest quality of work and service.

WTO is looking for a Legal Secretary – Floater in Denver. This position requires a minimum of two years of legal support experience and working knowledge to perform a variety of legal and administrative tasks to support the firm’s attorneys and paralegals. Civil litigation experience is a plus. The role provides a high level of personalized customer service and support while producing a high volume of consistently excellent work product in a fast‑paced environment, in order to support the success of the Firm.

• Work alongside other members of the firm’s floater group, providing support within a team environment.
• Collaborate with other floaters to rotate holiday PTO time to ensure availability at all times for secretarial coverage and staff needs.
• Provide desk coverage when the desk secretary is on leave or vacation; assist with overflow tasks as needed.
• Coordinate with the desk secretary to provide coverage regarding items listed below as needed to provide support.
• Provide a wide range of support to billable staff including lawyers and paralegals.
• Manage document handling, including drafting, proofreading, photocopying or scanning, and distribution as needed; finalize and file court documents as required. Maintain the document management system for assigned matters.
• Coordinate correspondence, including email communication for team distribution, and proper filing in the document management system.
• Prepare, edit, proofread, and finalize time‑keeping entries for team members; review and proofread billing correspondence to ensure compliance with billing guidelines and budgets as applicable.
• Prepare and submit conflict checks, new business memoranda, and engagement agreements as requested. Monitor and maintain billable staff calendars, and assist with scheduling as needed.
• Prepare and submit expense requests; may be asked to assist with travel or other related items.
• Locate and download court documents from state and federal jurisdictions as requested.
• Other special duties or projects may be requested depending on billable staff needs.

• Minimum 3 years of legal secretary experience; knowledge of litigation a plus.
• Associate’s or Bachelor’s degree preferred.
• Proficiency with Microsoft Office programs including Word, Excel, PowerPoint, and Outlook.
• Detail‑oriented and attentiveness to detail.
• Strong proofreading skills.
• Ability to work independently in a fast‑paced environment.
• Excellent communication skills.
• Knowledge of legal terms and case processes; familiarity with an electronic court filing system is helpful but not required.

Other Duties
 This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.

The team atmosphere is fostered not only by the lawyers, but by all members of the support staff. Our firm’s employees are proud of collaborating to serve firm clients. Our commitment to teamwork allows us to tap multiple fields of experience from our range of practice areas, ensuring we can meet each client’s individual needs. Our team approach enables us to analyze a situation from several points of view until we uncover the advantage that makes the difference for our client.

This is a full‑time, 37.5‑hour per week position. Evenings or weekends are not expected to be required. This is a non‑exempt position and is entitled to overtime pay. Regular hours are Monday through Friday, 8:30 a.m. to 4:30 p.m., including a half‑hour lunch.…