Property Administrator

About The Role

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors. This job is within the Property Management function, operating buildings on behalf of a client or group.

• Assist management with various administrative tasks, including answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing, and copying.
• Maintain files such as insurance certificates and leases, ensuring all are up to date and compliant with company policies.
• Work with Building Technicians and vendors to compile a list of maintenance items, open, coordinate, and monitor the status of work assigned to vendors.
• Review internal lease administration documents such as lease abstracts and oversee lease administration activities, including lease set-up, lease changes, and reporting.
• Collaborate closely with the Property Manager and Building Engineer on daily activities within the building operation.
• Ensure best-in-class service for tenants through email and verbal communication.
• Manage Conference Center reservations, working with the Building Engineer to set up and tear down spaces and serving as the point of contact for AV equipment questions.
• Prepare tenant bills and submit them upon approval.
• Assist in the preparation of monthly and quarterly management reports.
• Submit invoices for payment and purchase orders by inputting them into the accounting system, forwarding original invoices to accounting for payment.
• Recognize and solve typical and atypical problems that occur in your work area.
• Evaluate and choose solutions from established options.
• Impact the team through the quality of services or information provided.
• Follow standardized procedures, practices and receive regular but moderate supervision and guidance.

• High School Diploma or GED with 3‑4 years of job‑related experience.
• Comprehensive understanding of processes, procedures, systems, and concepts within your job function.
• Ability to evaluate and communicate unusual and/or complex content concisely and logically.
• In‑depth knowledge of Microsoft Office products such as Word, Excel, and Outlook; advanced organizational skills.
• Advanced math skills, including calculating percentages, discounts, and markups.

The minimum salary for the Property Administrator position is $50,000 annually ($24.073 per hour), and the maximum salary is $55,000 annually ($26.44 per hour). Successful candidates may also receive a discretionary bonus and be eligible for a full benefits package including 401(K), dental, health, life, and vision insurance.

CBRE is an equal opportunity employer that values diversity. We are committed to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

CBRE values the differences of all employees and provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance, please submit a request via email at recr or via telephone at  (U.S.) and  (Canada).