Document Control Specialist

Overview

Compiles and maintains control records and related files to release blueprints, drawings, and engineering documents to manufacturing and other operating departments by performing the following duties.

• Track documents for project managers, clients, and vendors
• Track, maintain and file all Document Control transactions
• Process project specific documents (drawings, data sheets, etc.) for revision and approval
• Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data
• Consult with document originators or engineering liaison personnel to resolve discrepancies and compile required changes to documents
• Post changes to computerized or manual control records, release documents, and notify affected departments
• Compile and maintain control records and related files to release blueprints, drawings, and engineering documents to the client, manufacturing, construction, and other departments
• Prepare requests for reproduction of documents when needed
• Monitor the distribution and reconciliation of process or reference documents
• Create received document report and distribute applicable documents to engineering
• Create various document status reports as requested
• Compile, print and copy Operation and Maintenance Manuals as needed for various projects
• Organize, print and compile bid documents
• Provide travel administrative support and coordination
• Review, reconcile and process staff credit card statements
• Monitor visitor access and issue passes when required
• Research, order, receive, and maintain office supplies including business cards, nameplates and equipment
• Assist with department and company events (all logistics)
• Cater and order meals as and when requested
• Assist with special projects and workflow process improvements
• Direct and prioritize standards for the screening of incoming mail, using expert judgment and knowledge
• Perform simple distribution and mailing of documents, answer telephones, sort and route mail, make photocopies, pick up mail, etc.
• Draft written responses or replies by phone or email when necessary
• Respond to regularly occurring requests for information
• Attend management meetings, create the agenda by coordinating with the management team, summarize the meeting in the form of meeting notes, and distribute timely
• Work independently and within a team on nonrecurring and ongoing projects
• Coordinate with the building management for service-related issues and work orders

• High school diploma or equivalent GED or one year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience
• Knowledge of Microsoft Office:
  Word, Excel, PowerPoint, Outlook (Beginner to Intermediate Windows)

Hourly Rate $20.00 USD. Hourly rate commensurate with experience.