Office Manager

Office Manager

Company: Luminosity Supply & Solutions

Location: Denver, CO

Industry: Lighting, Controls & Electrical Distribution

Date Posted: June 5, 2026

We are growing and looking for an energetic, highly organized Office Manager to become a cornerstone of our daily operations. This is a hands‑on, varied role in a fast‑paced distribution environment; your contributions will be felt across every part of the business.

• Sales & Customer Support: Serve as contact for customer inquiries; provide responsive support, assist with order entry, quote preparation, follow‑ups, ensuring accurate and timely information on product availability, lead times, and pricing.
• Warehouse Coordination: Assist with day‑to‑day warehouse operations, coordinate incoming shipments, verify purchase orders against packing slips, maintain organized inventory records, and serve as a communication bridge between sales and warehouse.
• Vendor & Rep Agency Relations: Negotiate pricing, terms, and special project quotes with manufacturer representative agencies and vendors; maintain strong working relationships with key reps for competitive pricing and favorable terms.
• Office Operations & Equipment Management: Oversee routine maintenance of office equipment (computers, printers, phone systems, shipping/receiving tools); manage supply inventory, coordinate with IT and facility providers, keep workspace organized and fully functional.
• Training & Product Knowledge: Attend manufacturer training sessions, rep agency product demonstrations, and industry seminars; build and maintain knowledge of product lines; share knowledge with team to support sales.
• General Administration & Marketing: Handle day‑to‑day administrative duties, answer phones, manage correspondence, maintain filing systems, support accounts receivable and payable, assist management with reporting and special projects; create monthly newsletter, blog, and weekly social media postings.

• Experience: 3+ years of office management or administrative experience required.
• Industry Preference: Background in distribution, wholesale, electrical, lighting, or construction a strong plus.
• Software
  
  Skills:
  
  Proficiency in Microsoft Office Suite (Word, Excel, Outlook);
  Quick Books experience preferred; INFORM ERP helpful.
• Communication: Excellent verbal and written communication skills; professional phone and email etiquette.
• Negotiation: Comfortable negotiating pricing and terms with vendors and rep agencies.
• Organization: Exceptional multitasking and organizational abilities in a fast‑paced environment.
• Team Player: Collaborative attitude to work effectively within a small, close‑knit team.
• Education: High school diploma or GED required; associate’s or bachelor’s degree in Business preferred.

• Salary: $55,000–$65,000 annually, based on experience.
• Medical Insurance: Company‑sponsored medical coverage.
• Dental Insurance: Company‑sponsored dental coverage.
• Vision Insurance: Vision coverage available.
• 401(k): Retirement savings plan with match.
• Paid Time Off: Competitive PTO package.
• Work Schedule: Monday – Friday, standard business hours.
• Work Setting: In‑person, Denver, CO.

The Office Manager works primarily in a professional office environment adjacent to a warehouse and distribution floor. The role requires prolonged periods of sitting and computer work, regular movement between the office and warehouse areas, and occasional lifting of up to 30 pounds. The environment is fast‑paced, collaborative, and team‑oriented.

Luminosity Supply & Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.