School Administrative Assistant​/Bookkeeper; High School

Position Title

Position Title: DCHS Prinicpal's Admin. Assistant/Bookkeeper

Department: School

Pay Grade: Classified Salary Scale

Pay Type: Hourly

Retirement: TRS

Contract Work Year: 221 Days, 8 Hours Per Day

Reports to: School Principal and any other assigned administrator

Minimum of high school diploma/GED. Experience preferred.

Contribute to the successful achievement of the Dodge County School District mission and major system priorities by supporting the effective organization and operations of the school environment to optimize student learning, instructional programs and related activities.

Demonstrates eagerness and willingness to perform assigned duties.

Demonstrates initiative through suggestions for program development.

Willingness to accept responsibility and leadership.

Accepts following administrative leadership positively.

Assumes a professional role at all times/dresses as prescribed in the Teacher Handbook.

Possesses knowledge requisite to assigned duties.

Performs tasks with minimal supervision.

Works to improve knowledge and/or competencies.

Knowledge of departmental objectives.

Observes organizational policies.

Seeks quality in all work performed.

Strives for adequate quantity of work.

Is punctual and prompt.

Uses time effectively.

Is reliable.

Is consistent.

Has organizational loyalty.

Works harmoniously with others.

Works toward preservation and/or improvement of organizational and personal image. Works toward locally developed goals.

• 1) Enters all transactions into EPES computer based accounting program.
• 2) Maintains accurate paper trail on all transactions for auditing purposes and accurate/current account balances on each fund.
• 3) Processes payment on accounts as they become due. Issues payment to vendors by check, maintains files of paid invoices, charges expenditures to proper activity accounts.
• 4) Prepares change boxes for all school and athletic activities and accounts for momes.
• 5) Collects funds from all academic and athletic activities (Ticket sales, yearbook purchases, club dues, dances, club activities, student projects, fund raisers, etc) for the purpose of ensuring the accuracy and timely completion of transactions/ deposits.
• 6) Compiles financial information related to the school site ( accounts receivable/accounts payable, collecting, verifying, and writing receipts in computer program).
• 7) Processes financial information (purchase orders, accounts payable, payments for officials/security for home athletic events, etc) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
• 8) Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with established accounting practices and submits to school system bookkeeper.
• 9) Requests quotes from vendors, and/or district office staff for the purpose of providing cost information, purchasing and securing items.
• 10) Researches discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
• 11) Responds to inquiries of staff and administration regarding financial procedures for the purpose of providing information, directions, and/or referral for addressing inquiry.
• 12) Works with parents to help them setup and use Power Parent Accounts.

• 1) System manager for Protecom phone system.
• 2) Maintains intercom system
  - Main hub for intercom, including programming bells, setting times, scheduling, etc.
• 3) Maintains 'Fine and Fee' list including lost textbooks, athletic equipment, vandalism, etc.
• 4) Maintains calendars for DCHS - both monthly and yearly. Develop monthly calendar for events taking place at DCHS.
• 5) Issues all Parking Permits including ordering decals each year. Maintain a log for student parking with appropriate information (Parking number, student's name, drivers…