Administrative Assistant

Position Overview

Our client in Denver is seeking a highly organized and detail-oriented Administrative & Accounting Coordinator to serve as a key point of contact for both customers and vendors. This role blends front office responsibilities with full-cycle accounts receivable and payable support, playing a critical role in keeping daily operations running smoothly.

This is a great opportunity for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and can work both independently and collaboratively across Sales and Finance teams.

• Serve as the primary point of contact at the front desk, greeting visitors and managing a multi-line phone system
• Handle professional correspondence with customers and vendors via phone and email
• Manage full-cycle Accounts Receivable and Accounts Payable processes
  • Generate and send invoices based on field data
  • Perform collections follow-ups and maintain aging reports
  • Process vendor invoices and input data accurately
  • Execute payments via check, ACH, and wire transfers
• Reconcile bank deposits and maintain accurate financial records
• Maintain and organize complex filing systems (both physical and digital)
• Update pricing and data within internal systems and software platforms
• Provide administrative and operational support to Sales and Finance teams as needed

• 2+ years of experience in administrative support, accounting, or a similar role
• Strong experience with Quick Books and Microsoft Office Suite (Excel, Outlook, Word)
• Solid understanding of AR/AP processes and general accounting principles
• Excellent attention to detail and organizational skills
• Strong communication skills and professional demeanor
• Ability to multitask and prioritize in a fast-paced environment
• Comfortable working independently and taking ownership of responsibilities

Salary range disclosed; eligible for discretionary bonuses; participation in medical, dental, and vision benefits; and company 401(k) retirement plan.