Legal Administrative Assistant

About Davis Graham & Stubbs LLP

For over a century, Davis Graham & Stubbs LLP (Davis Graham) has ranked among the region's most prominent law firms, consistently offering quality legal services to emerging and established businesses of the Rocky Mountain West. While the firm's Denver location and intermediate size allow a close personal relationship with local and regional clients, our technology and broad experience allow us to partner effectively with businesses and their investors throughout the world.

Davis Graham serves clients nationally and internationally, with a strong focus on corporate finance and governance, mergers and acquisitions, natural resources, environmental law, real estate, intellectual property, and complex litigation. Our lawyers have experience working with companies in the energy, mining, technology, hospitality, private equity, manufacturing, asset management, and aviation industries.

Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative support to assigned attorneys, paralegals, or other timekeepers while working collaboratively and cooperatively with others in a team-oriented environment. The ideal candidate will have at least 5 years of regulatory, EPA and/or general transactional experience.

• Provides intermediate to advanced level legal administrative assistance as directed and required for the support of the firm and/or attorneys
• Performs intermediate to advanced level clerical and administrative tasks including time entry; new business intake; drafting/preparing/revising legal documents, letters, memos; invoices; billing reports; audit letters; expense reports and other documents or correspondence for attorneys and timekeepers
• Prepares documents for e‑filing and files documents with appropriate courts or other administrative agencies specific to the practice area
• Ability to prepare notebooks, exhibits and closing binders
• May prepare docket entry forms for incoming and outgoing court documents and to document specific actions required for legal proceedings and personal or firm requirements
• Proofreads to ensure accuracy of formatting, grammar, punctuation, syntax, and intermediate to advanced content in all documents, communications, and reports
• Coordinates scheduling of and assists in preparing for appointments, meetings, and conferences; provides support to attorneys, clients, and visitors in office
• Coordinates travel arrangements for timekeepers and clients with the firm’s travel company; prepares itineraries and travel expense reports
• May respond to and provide information to clients with attorney supervision
• Creates and maintains files and indexes, both paper and electronic, as directed, and in keeping with firm’s guidelines
• Processes and tracks legal work; records and monitors deadlines
• Coordinates client billing process; works directly with billing to troubleshoot billing issues
• Greets and welcomes visitors; answers and directs phone calls
• Processes incoming and outgoing mail, including arranging special mailings and courier services with Office Services department
• Collaborates with other departments to complete some office functions
• Performs other duties as assigned

• Ability to learn, interpret, and apply policies and procedures
• Detail oriented and professional demeanor
• Ability to effectively communicate verbally and in writing
• Ability to work cooperatively with attorneys, staff, clients, and coworkers
• Intermediate to advanced proficiency with, or ability to learn, software programs(s) used by the firm for conflicts and new business intake, recordkeeping, timekeeping and billing, document management and workflow and willingness to attend trainings and develop proficiency when new technologies are rolled out
• Intermediate to advanced word processing skills
• Intermediate to advanced understanding of legal, clerical, and court systems
• Ability to organize and prioritize tasks including delegation of tasks when appropriate
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically…