Executive Administrative Assistant Property Logistics

Location:

Denver Metro Area (Primary offices near Hampden/I-25 corridor and Cherry Creek)

Schedule:

In-Person Only | Full-Time | Part-Time Industry: Commercial & Residential Real Estate

We are seeking a sharp, reliable, and professional Executive Administrative Assistant to serve as the right hand to a seasoned real estate owner managing a diverse property portfolio across Colorado. This is a hands‑on role that blends executive support, logistics, technology management, and property administration into one position. The ideal candidate is a finisher – someone who takes pride in accuracy, professional presentation, and driving every task to 100% completion.

You will be the owner's primary link to technology and the operational glue that keeps the day running smoothly.

Logistics & Executive Support

Provide reliable daily transportation for the owner between his residence in southeast Aurora and the office or property sites across the Denver metro area.

Drive the owner to meetings with attorneys, architects, bankers, and other professionals.

Attend high-level meetings and take detailed notes, then distill complex discussions into clear, actionable summaries and task lists.

Technology & Digital Operations

Serve as the owner's technology liaison, managing all email (Outlook), file management (Dropbox), and spreadsheet (Excel) tasks on his behalf.

Quickly locate digital files, past correspondence, notes, or research data on demand.

Draft professional letters, memoranda, and property-related communications.

Property Administration

Post available units online, manage leasing inquiries, process applications, and prepare lease documents.

Maintain an updated vendor and contractor list; schedule repairs and follow up through completion.

Provide the owner with regular status updates on all property activities.

Financial Administration

Receive and log rent payments with precise detail (amount, date, unit) for the accounting team.

Conduct physical bank deposits.

Organize incoming invoices and receipts for accountant review.

Professional Presence:
You will regularly attend meetings with attorneys, executives, and financial professionals. A polished, professional appearance is expected.

Clean Driving Record: A valid driver's license and a reliable, presentable vehicle are required. Transporting the owner is a core function of this role.

Advanced Tech Proficiency:
Expert-level skills in Microsoft Word, Excel, and Dropbox are non-negotiable. Comfort learning new platforms quickly is a plus.

Strong Communication:
Excellent writing and verbal skills with the ability to build rapport across a range of professionals, vendors, and tenants.

Dependability:
Regular, on-time, in-person attendance is an essential function of this position. Remote work is not available for this role except by specific owner authorization (maximum one day per week with prior approval).

Honesty, discretion, and loyalty.

Initiative and ownership – you see what needs doing and you do it.

A bias toward completion over perfection paralysis.

The ability to operate independently while keeping the owner fully informed.

Competitive salary commensurate with experience. This position may include a Stay Bonus program to reward long-term commitment – details will be discussed during the offer stage.

To apply, please submit your resume and a brief cover letter describing your relevant experience and why this role is a fit for you.