Project Assistant

Note:

The role is strictly for candidates in the United States only!

We are seeking a highly organized, proactive, and detail-oriented Project Assistant to support the successful planning, coordination, and execution of engineering projects. The ideal candidate will assist Project Managers and cross-functional teams in maintaining project documentation, scheduling meetings, tracking deliverables, and ensuring smooth communication between stakeholders. This entry-level role is perfect for someone eager to grow within a collaborative and fast-paced engineering environment.

Support project teams in day-to-day administrative and coordination tasks.

Assist in preparing, formatting, and distributing project documentation, reports, and presentations.

Maintain up-to-date project records, files, and documentation in accordance with company procedures.

Schedule and coordinate internal and external meetings, prepare agendas, and take detailed meeting minutes.

Monitor project timelines and deadlines, alerting team members to upcoming milestones or potential delays.

Help track budgets, resource allocation, and procurement activities under the supervision of the Project Manager.

Coordinate with engineering, procurement, and design teams to ensure timely submission and review of project deliverables.

Communicate with clients, vendors, and consultants as needed to support project progress and clarity.

Assist in preparing compliance, safety, and quality control documentation for review and audits.

Contribute to continuous improvement initiatives within the Project Management Office (PMO).

Diploma or Bachelors degree in Business Administration, Engineering, Project Management, or a related field.

Strong organizational skills with a keen eye for detail.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management tools (e.g., MS Project, Asana, Trello, or Primavera) is a plus.

Excellent written and verbal communication skills.

Ability to multitask and prioritize tasks in a dynamic, deadline-driven environment.

Team-oriented mindset with a willingness to learn and adapt.

Internship or previous experience in a support role within an engineering, construction, or technical environment.

Familiarity with document control practices and project lifecycle phases.

Understanding of basic engineering terminology or project workflows.

Experience supporting sustainability, infrastructure, or industrial development projects is an asset.