Event Coordinator, Administrative​/Clerical

What We Offer

• Professional & Personal Development Programs
• Summer Hours
• Hybrid Schedule
• Paid Architect Licensure & Certification Exams
• Wedding Pay
• Charitable Match Program
• Market Leading Wellness Health and Welfare Benefits

We are seeking an Event Coordinator to provide crucial administrative support and coordination across multiple projects, assisting Project Managers and other team members to produce successful events. This role is ideal for early‑career professionals (1‑3 years of experience) seeking to grow technical and creative skills in a collaborative design environment.

• Provide project support to project managers as needed across multiple projects.
• Collect schedule data, update project schedules and report on this information to staff, clients, and vendors using tools such as Smart Sheet.
• Provide administrative support such as scheduling meetings, ordering supplies/equipment, creating presentations, task coordination and follow‑up.
• Research commodities and vendors in designated areas, presenting findings with recommendations on selection.
• Facilitate order placement with vendors and organize client invoices, ensuring accurate invoice management.
• Coordinate detailed schedules, delivery operations, load‑in/load‑out planning and operations.

• Detail‑oriented and organized with a proven track record of efficient time management across multiple projects.
• Proficiency in MS Office; advanced understanding of Excel/database relationships and Smartsheet is a plus.
• Technical acumen – quick to pick up new tools/software/platforms.
• Excellent written and verbal communication skills.
• Proven ability to be flexible, adaptable, and maintain composure when managing shifting priorities, project requirements, demands and timelines.
• Ability to work effectively both independently and in a team‑oriented, collaborative environment.
• Demonstrated ability to identify areas for process improvement and take initiative to implement solutions that enhance efficiency and effectiveness.
• Strong problem‑solving skills with the ability to think critically and make quick decisions under pressure.

• Bachelor’s or associate degree preferred, but not required.
• Previous experience with event‑related project management is a plus.
• Event planning involves sedentary work, requiring long periods of sitting, frequent use of a computer and occasional movement in an office environment.
• Event execution requires willingness and ability to travel away from home for up to 3 weeks and work long hours, including evenings and weekends, as dictated by event schedules and requirements.
• In addition, event execution involves standing and walking for extended periods and occasionally lifting items weighing up to 25 pounds.

• Projected salary range: $63,000 – $71,000 annually.
• Final compensation will be determined based on experience, skills, and qualification.
• Position may also be eligible for additional compensation, including bonuses.
• A comprehensive benefits package is available for this position.

We consider all qualified applicants for employment without regard to race, religion, color, national origin, sex, age, genetic information, sexual orientation, veteran status, disability status, or any other characteristics protected by applicable federal, state, or local law.