Executive Assistant & Office Manager

Overview

At Guardian Restoration Partners, we are on a mission to build the most impactful restoration business in the industry. Our network of "Guardians" helps property owners in crisis rebuild their lives after devastating events like water, fire, and mold damage. Guardian is a high-growth, private equity–backed company building a national platform in the restoration and field services industry. We are a passionate group of professionals committed to preserving the legacy of small and medium-sized businesses while accelerating their growth.

We are seeking an experienced Executive Assistant and Office Manager to serve as a trusted partner to our five-member Executive Team, including the CEO, while ensuring seamless office operations. The role requires someone who is organized, proactive, detail-oriented, and comfortable in a fast-paced, dynamic environment. You will drive efficiency, foster collaboration, and enable leaders to focus on strategic priorities while helping maintain a high-performing workplace.

You will also own end-to-end event execution that aligns with Guardian’s objectives and culture.

Executive Support:

• Calendar Management:
  Orchestrate complex calendars for the Executive Team, ensuring alignment with organizational priorities and business goals. Anticipate scheduling conflicts, prioritize time-sensitive engagements, and maintain a seamless flow of executive commitments.
• Meeting Preparation and Follow-Up:
  Prepare detailed agendas, presentations, and briefing materials in advance. Capture key decisions, track follow-up actions, and coordinate with stakeholders to ensure deliverables are completed on time.
• Communication Liaison:
  Serve as the point of contact between the Executive Team and internal teams, external partners, and clients as needed. Draft professional correspondence, ensure consistent messaging, and maintain confidentiality in sensitive communications.
• Travel Coordination:
  Plan and manage intricate travel itineraries, balancing logistical efficiency with executive preferences. Coordinate accommodations, transportation, and meeting schedules.
• Special Projects and Initiatives:
  Partner with executives on high-impact projects, providing administrative support to meet critical deadlines and drive cross-functional execution.

Office Management:

• Office Operations Oversight:
  Manage vendor relationships, office supplies, and facilities services to maintain a productive workspace.
• Event Coordination:
  Plan and execute office events and initiatives that foster collaboration and a positive work culture, including team-building activities and leadership offsites.
• Light IT Support:
  Ensure desk setups are functioning and coordinate with the outsourced IT vendor for more complex requests.

• Bachelor's degree or equivalent combination of education and relevant experience.
• 8+ years of experience providing high-level executive support, with at least 4 years supporting C-suite executives.
• Proven ability to manage complex scheduling, travel coordination, and executive communications in a fast-paced, high-growth environment.
• Experience managing logistics for company events, including leadership offsites, holiday celebrations, team-building activities, and other initiatives that foster collaboration and strengthen organizational culture.
• Strong project management experience with cross-functional initiatives from inception to completion.
• Excellent relationship-building and stakeholder management skills, with the ability to act as a trusted partner to senior leadership and external vendors.
• Exceptional organizational and problem-solving skills, with keen attention to detail and the ability to prioritize competing demands.
• Proficiency with Microsoft Office Suite, including Teams, SharePoint, Outlook, PowerPoint, Excel, and related collaboration tools.
• Experience working in private equity, startup, or high-growth environments is a plus.

• Strong business acumen and organizational insight to anticipate executive needs and align support with company priorities.
• Exceptional communication and interpersonal skills with the ability to influence and collaborate across all levels.
• Creativ…