Events and Admin Coordinator

Events And Admin Coordinator

Position Summary

This is a new position at Nourish Colorado that will support the work of the Healthy Food in Institutions Team as it implements the statewide Local Food Program Training and Technical Assistance Contract. This position will provide key administrative tasks such as event planning (pre-to-post tasks) and logistical support, webinar and training planning, CRM tracking and management, and team scheduling, agenda building, meeting notes, and follow-up task support.

The position offers an exciting opportunity to play a key role in an organization seen as a national model for implementing scratch-based cooking and local procurement capacity building. In addition, this position will support Nourish Colorado organizational support with staff meeting agenda planning and meeting notes, and relevant event coordination.

You will provide key event planning support for our buyer/seller events scheduled in Oct-Dec and our Spring Training Intensives scheduled March-May 2027.

Training & Events Coordination (40%)

• Coordinate the event planning logistics (buyer/seller events, training intensives, and culinary trainings as needed), including but not limited to:
  Pre-Event:
  Schedule training dates, handle recruitment and registration management, and coordinate travel and other event logistics (event space booking, catering support, etc.), event communications, workflows, printing of materials
• Day of support
• Coordinate follow-up support (e.g. collating evaluations and materials, photos, follow-up folders, etc.)
• Support formatting of handouts, finalizing recipe templates, email communications, printing and collating materials
• Where needed, assist subcontractors and regional coordinators with logistics (e.g. coordinating travel and technical assistance support, workshop support, event logistics, etc.)

Healthy Food in Institutions Program Support (35%)

• Support the Nourish Colorado team to document and evaluate best practices, reach, and impact of the Local Food Program to inform the growth of the program in the future
• Scheduling recurring calls with institutions, producers, partners, subawardees, coordinators, etc.
• Participating (and potentially eventually facilitating) in calls and assisting with note taking/data compilation
• Colorado Local Food Program Guidebook website support ensuring content is up to date, flagging changes/broken links, uploading new resources and/or links to the Guidebook, coordinating translation of resources, etc.
• Support strategic planning updates
• Support LFP Team Leads with updating project management boards
• Support programmatic related annual and quarterly reports

Communications Support (15%)

• Working closely with Nourish Colorado's Strategic Initiative & Communications Manager, increase program visibility and assist in the development of marketing and communication efforts; promote the program's successes to attract funders and establish Nourish Colorado as a leader in local procurement
• Support copyediting of resources, reports, handouts, etc.
• Create customized reports for both internal and external stakeholders when requested
• Create content for social media, blogs, website, and other tools for showcasing the team's work

Cross-Org and Nourish Organizational Support (10%)

• Build agendas and take notes for weekly staff meetings in collaboration with the Digital Operations and Culture Manager.
• Coordinate catering logistics for in-person staff meetings and relevant all-team gatherings.
• Manage lodging arrangements for relevant all-team gatherings involving the Nourish Advisory Board (NAB) and Board members.
• Be available and responsive to program contractors, partners, Nourish Colorado staff, institutional contacts, and other key partners, as needed
• Provide support, content and expertise for communications, marketing, and fundraising efforts
• Actively participate in at least one working group, committee, or coalition
• Participate in and actively engage with organization-wide monthly Justice, Equity, Diversity, and Inclusion (JEDI) meetings aimed at fostering connection and belonging across Nourish
• Contribute to team-specific JEDI projects and…