Office Manager; Natural Resources and Environment Section

Office Manager

We are seeking a highly organized, collaborative, and proactive Office Manager to provide operational leadership and administrative oversight for a dynamic legal team. This position serves as a trusted advisor to section leadership and is responsible for supervising administrative staff, managing office operations, developing and implementing administrative processes, and ensuring the efficient delivery of support services. The ideal candidate will possess strong leadership, problem-solving, and communication skills, with the ability to manage competing priorities, navigate complex operational issues, and foster a positive and productive work environment.

The Natural Resources and Environment Section (the "Section") provides legal advice and litigation services to the Department of Natural Resources, the Department of Public Health and Environment, the Colorado Natural Resources Damages Trustees, the Office of the Colorado State Public Defender, the Office of the Alternate Defense Counsel, and the Colorado Energy Office. The Section provides supervision of all attorneys and classified personnel through the Deputy Attorney General, in partnership with the Assistant Deputy Attorney General.

Specific duties include but are not limited to the following:

• Oversee and coordinate section operational, administrative, and legal support functions, including procurement, records management, travel coordination, mail distribution, implementation of office wide initiatives, and special projects
• Serve as a resource to staff by interpreting and communicating section and OAG administrative policies and procedures and ensuring dissemination of operational updates and policy changes
• Coordinate personnel-related administrative functions, including onboarding, position description management, recruitment coordination, and collaboration with HR and section leadership on sensitive personnel and policy matters
• Coordinate section communications and meetings in collaboration with leadership and prepare and edit time-sensitive correspondence, reports, memoranda, and other operational documents
• Coordinate operational resource management activities, including office space utilization and technology deployment, to support efficient section operations
• Oversee procurement and financial administrative activities for the section, including purchasing approvals, invoice processing, licensing administration with compliance with state procurement procedures
• Monitor, review and assign matter number to all invoices, review charges for accuracy and compliance, report and reconcile charges of exceeding standard max amount, and coordinating with attorneys and payroll staff to ensure timely submission and payment
• Communicate with other sections within the Office to address Section administrative needs, including Administration, Accounting, OAG, and IT
• Develop and oversee tracking of key performance and operational metrics relating to business operations and SMART Act reporting
• Provide counsel to the Section Deputy on personnel matters and unit culture to support effective leadership, employee engagement, and informed operational decision-making

Executive Support to the Deputy and Section Leaders

• Provide executive support to the Deputy of the Section and other Section Leaders to ensure legal and administrative business of the Section are completed effectively and efficiently
• Provide high-level technical and administrative support to the Deputy by reviewing correspondence to ensure accuracy, consistency, and alignment with established policies and procedures, and recommending or implementing revisions as appropriate
• Coordinate and manage complex scheduling and operational logistics, including prioritizing and organizing meetings to support program objectives and leadership needs
• Serve as a liaison for the Section by facilitating communication, often serving as the initial point of contact for inquiries, and ensuring issues are appropriately routed and resolved by applying knowledge of section operations
• Manage confidential and sensitive matters, and making decisions on behalf of the Deputy

Supervise Administrative Support Staff

• Supervise and manage legal support staff ( including drafting and revising position descriptions and job postings; conducting performance management activities such as goal setting, coaching, mentoring, evaluations, and performance reviews; and providing ongoing leadership and staff development)
• Serve as a liaison between administrative staff, Unit First Assistant Attorneys General ("Firsts"), paralegals, and attorneys to facilitate communication, address operational issues, and ensure effective coordination of support functions across the section
• Oversee day-to-day administrative work product and workflow distribution, ensuring assignments are balanced appropriately among staff and completed accurately, timely, and in accordance with section expectations and operational priorities
• Provide guidance and corrective direction to staff by…