Office​/Admin Associate - Mile

Job Overview

Performs various tasks and activities to provide administrative, reception and clerical support to a City Office, department(s) and/or group of team members and managers.

• Ensures that office facilities (telephones, voicemails, fax machines, office equipment, temperature, HVAC, lighting and other systems) are operational by coordinating with vendors, contractors and building management.
• Greets visitors, guests and team members; offers refreshments, directs them to meeting rooms and offices, and answers questions regarding facilities and arrangements.
• Maintains calendars, schedules meetings and events, and resolves scheduling conflicts to optimize time and resources.
• Manages inventory of office supplies and equipment, places orders within budget, and liaises with vendors for repairs, lease renewals, maintenance and billing issues.
• Answers incoming calls, directs callers, captures messages and follows up to ensure customer satisfaction.
• Prepares documents, letters, presentations and communication materials; types, spell‑checks, creates graphs and ensures compliance with retention policies.
• Handles incoming and outgoing mail, maintains postage meters, sorts priority mail and prepares overnight or special packages.
• Maintains appearance of reception area, conference rooms, break rooms and common spaces; stocks refrigerators with beverages and keeps furniture orderly.
• Completes various human resources, financial, administrative reports and analyses, and performs other duties as assigned.

• Hourly rate: $24–$25.
• Possible participation in quarterly/annual bonus programs (corporate positions) or weekly/monthly/quarterly bonus programs (onsite property positions) based on performance.
• Competitive medical, dental, vision, disability and life insurance; basic employee medical costs largely covered, with discounts after 3 and 5 years of service.
• Paid time off: 15 vacation days, 4 personal days, 10 sick days, 11 holidays, birthday off after 1 year, and additional vacation with tenure.
• Onsite housing discount at Greystar‑managed communities for eligible onsite team members.
• 6‑week paid sabbatical after 10 years of service (and every 5 years thereafter).
• 401(k) with company match up to 6% after 6 months of service.
• Paid parental leave and up to $10,000 fertility benefit reimbursement (adoption or surrogacy).
• Employee assistance, critical illness, accident, hospital indemnity, pet insurance and legal plans.
• Charitable giving program.

Greystar will consider for employment qualified applicants with arrest and conviction records.