Billing Coordinator

Salary Range: $60,000–$75,000;
Depending on experience

The Billing Coordinator will support the billing department by assisting with billing operations, administrative tasks, and day‑to‑day coordination within the accounting department.

This role ensures accurate invoice preparation, smooth billing cycles, and consistent communication with attorneys, staff, and clients.

• Assist with preparing, editing, and finalizing monthly client invoices.
• Review time entries, attorney rates, pre‑bills, and billing guidelines for accuracy and compliance.
• Assist with time entry and billing procedures.
• Maintain and organize billing filing systems.
• Monitor and review the firm’s credit card statement for accuracy.
• Support month‑end, year‑end, and other reporting processes.
• Assist in e‑billing submissions, monitor rejections, and track invoice status.
• Support collections activities, including follow‑ups on outstanding payments.
• Maintain billing records, client information, and filing systems.
• Assist with adjustments, transfers, and write‑offs during the pre‑bill process.
• Provide administrative support such as processing reimbursements and organizing documents.
• Handle routine client and internal billing inquiries in coordination with the Billing Specialist.
• Provide back‑up support for reception and administrative functions as needed.

• 2–4 years of administrative, billing, or accounting support experience; law‑firm or professional services firm experience preferred.
• Strong attention to detail and organizational skills.
• Proficient with Microsoft Office and billing software, e.g., Orion, Net Docs, others.
• Clear written and verbal communication skills.
• Ability to multitask and meet deadlines in a fast‑paced environment.

• Eligibility for discretionary year‑end bonus.
• Health, dental, and vision insurance.
• 401(k) plan with firm contribution.
• Generous paid time off and 10 paid holidays.
• Short‑ and long‑term disability insurance.

Please send cover letter and resume to

For more than four decades, the business and commercial law practice of Williams Weese Pepple & Ferguson has been known for efficiently and expertly handling big‑firm‑sophisticated work with small‑firm client service and attention. Firm attorneys specialize in commercial and regulatory litigation, employment, energy, natural resources, the environment, oil and gas, federal lands, ski resorts, real estate, tax, and trusts and estates.