Administrative Assistant III - Outpatient Restoration​/Forensic Services Department

Position Overview

Open to current Colorado residents only. This position is within the Colorado Department of Human Services, Civil and Forensic Mental Health Services (CFMH), which is responsible for policy development, service provision and coordination, program monitoring and evaluation, and administrative oversight for the public behavioral health system.

Weekly Hybrid Working Arrangements:
Minimum 2 days in the office and maximum 3 days remote. This position provides direct support to Program Coordinators, including provider reporting, correspondence, file creation, and processing court reports.

• Process juvenile reporting:
  Track and send juvenile reports to courts based on the request of the court via a court order.
• Processing competency court orders:
  • Receives court orders and creates a packet of specific information to be sent to the assigned provider. The packet this position is making has only three required items; the SOP for making these packets is 11 pages long due to the many variables each document may have regarding where the most recent documentation lives and how best to procure it.
  • Manages an extensive list of resources they may use to ensure the packet is current, correct, and confidential.
• Process court reports:
  • Pulls a report on all clients who have had a recent court date, determines the outcome, and advises their provider. Determining the outcome is a result of the interpretation of court minutes and/or communication directly with the judicial assistant.
  • Advises the restoration provider as to the outcome and whether the case should be kept open.
• Process monthly reporting:
  • Receiving and uploading monthly reports that the Program receives from its contracted providers for information to be available to forensic evaluators and courts.
  • Audits the reports received to ensure all active clients are accounted for so that the provider's invoices can be reconciled and paid.
• Other duties as assigned:
  Because of the fluidity and pace of our program, the Admin Assistant III is constantly asked questions or is needed to assist with other tasks without any notice. This makes task prioritization and time management must‑have skills for this position.

• Three (3) years of relevant experience in an occupation related to the work assigned to this position.

• A combination of related education and/or relevant experience in an occupation related to the work assigned, equal to three (3) years.

• Experience in an administrative or office management role.
• Proficiency in common tools such as Google and Microsoft tools.
• Bachelor's degree in a related field.
• Five (5) years of relevant experience in an occupation related to the work assigned to this position.
• Expert‑level skill with common tools such as Google Suite and Office Suite.
• Familiarity with the behavioral health and/or criminal justice systems.
• Previous State experience.

• Shift work eligible.
• Standard Background ALL CDHS employees (non‑direct contact): CBI name check, ICON Colorado court database, Medicare fraud database, Reference checks, Professional License verification (licensure requirements), and drug screen (commercial Driver’s license).
• Vaccinations as required by the State of Colorado.
• Former State employees who were disciplinarily terminated or resigned in lieu of termination must:
  • Disclose that information on the application.
  • Explain why the prior termination or resignation should not disqualify you from the current position.
  • Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS.

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans.
• Medical and dental health plans.
• Employer supplemented Health Savings Account.
• Paid life insurance.
• Short‑ and long‑term disability coverage.
• 11 paid holidays per year plus vacation and sick leave.
• State of Colorado…