Project Administrator; Wildfire

Ward Electric Company is currently hiring a full-time, team-oriented Project Administrator to work in its Wildfire Division out of the company’s Denver Office. The Project Administrator provides administrative and operational support to the Wildfire Division by coordinating permits, utility locates, inspections, material logistics, switching procedures, and project closeout activities. This position works closely with the Wildfire General Foreman, Project Managers, Locate/Permit Coordinators, city and county agencies, and field personnel to ensure projects are completed safely, efficiently, and in compliance with all regulatory requirements.

• Coordinate permit requests with the Locate/Permit team and track permit status throughout the project lifecycle
• Monitor permit requirements and expiration dates to ensure ongoing compliance
• Maintain permit records and communicate updates to the Wildfire General Foreman and project teams
• Schedule and coordinate inspections with city, county, and utility inspectors
• Serve as a liaison between field operations, permitting personnel, and regulatory agencies

• Submit and monitor utility locate requests in coordination with the Locate/Permit team
• Tracks locate statuses and maintain accurate records of all locate activities
• Ensure field crews receive current locate information prior to project execution
• Communicate locate updates and requirements to project stakeholders as needed

• Coordinate material pickups and deliveries for field foreman and project crews
• Process and track material change requests
• Monitor material availability and communication scheduling impacts to project teams
• Assist in maintaining project inventory and material documentation

• Track switching procedure schedules, approvals, and completion dates
• Assist with project-related correspondence and monitor critical communications
• Support the preparation and management of project red-line drawings and documentation
• Ensure project packets are completed accurately and closed out in a timely manner
• Maintain organized project records and support document control efforts

• Provide administrative support to Project Managers and field leadership
• Coordinate traffic control arrangements and notifications with applicable agencies
• Schedule cranes and other specialty equipment required for project operations
• Coordinate notifications with EMS, city inspectors, utility representatives, and other stakeholders
• Assist with reporting, data tracking, and special projects assigned

• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
• Experience coordinating permits, inspections, utility locates, or construction-related administrative activities preferred
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and teams
• Excellent verbal and written communication skills
• Ability to work effectively with internal and external teams
• Strong attention to detail and commitment to meeting deadlines

• Pay: $25-30/Hour (Dependent on Experience)
• 40 Hours/Week
• Standard office hours Monday - Friday
• This position is primarily office-based and supports one or more project teams in a collaborative environment. This role requires frequent computer use, document review, and coordination with internal and external stakeholders. This position may act as a lead or provide guidance to others and typically reports to a department head or manager.

Ward Electric is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.