Administrative Coordinator

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Position Summary:

The Administrative Coordinator will provide general office support for Dr. Cathy Bodine, Executive Director of the Coleman Institute for Cognitive Disabilities and Executive Director of the Colorado Clinical and Translation Sciences Institute (CCTSI) Innovations Ecosystem. This position will provide administrative support for the Executive Director including interfacing with key partners, project management, scheduling, developing meeting agendas and related materials, purchasing, and correspondence.

The Administrative Coordinator must be able to handle a wide variety of activities that may include confidential and sensitive matters. This position will also need to be detail orientated, have the ability to communicate with and maintain positive relationships with stakeholders.

This position reports to the Executive Director, Coleman Institute and is exempt from the State of Colorado Classified Staff System.

Where You Will Work:

This role is expected to work in the office 4 days a week at various CU office and campus locations.

Duties and Responsibilities:

Administrative Support:

* Provide primary administrative support and coordination to the Executive Director including answering and triaging phone calls and emails as well as calendar management, ensuring calendar is up-to-date and accurate.

* Welcome, direct, and professionally coordinate the experience of visitors and guests.

Handle requests for meetings, coordinate and prioritize meetings based on knowledge of relationships with various stakeholders and the Executive Director's strategic initiatives, handling sensitive meeting requests with discretion.

* Assist with the scheduling of large meetings and committee meetings as needed.

* Update and maintain a calendar of events that require the Executive Director's attendance.

* Compile and organize comprehensive background materials to support effective meeting preparation and informed decision-making. Anticipate needs and priorities, take initiative to identify effective solutions, and fully execute to the highest standards.

* Take notes and record meeting minutes.

* Coordinate the Executive Director's travel schedule including conference bookings, airfare, and hotel arrangements. Ensure the travel is well-organized, allocating time reasonably and maximizing the effectiveness of the trip. After travel is complete, work with appropriate staff on travel reconciliation and reimbursements.

* Using knowledge of Executive Director and College contacts and activities, this position will compose, edit and proofread timely correspondence for signature.

* Conduct quality reviews of materials prepared by others for review or signature and proofread and correct work before submission to the Executive…