Administrative Assistant - Joint Use

Duties & Responsibilities:

• Permit Application Processing:
  • Assist in preparing and submitting permit applications.
  • Ensure all required documentation and forms are completed accurately.
  • Track the progress of applications and follow up as needed.
• Communication and Coordination:
  • Serve as a point of contact for inquiries related to permitting processes.
  • Coordinate with internal departments or external agencies involved in the permitting process.
  • Schedule meetings, inspections, or other activities related to permits.
• Record-Keeping and Documentation:
  • Maintain organized records of permits, applications, and related correspondence.
  • Update databases or filing systems with current permit information.
  • Generate reports or summaries of permit statuses and activities.
• Compliance Monitoring:
  • Monitor compliance with permit conditions and deadlines.
  • Alert appropriate parties to upcoming expirations or renewals.
  • Assist in preparing reports or documentation required for compliance audits.
• Administrative Support:
  • Provide general administrative support such as answering phones, responding to emails, and managing calendars.
  • Prepare correspondence, memos, or other documents related to permitting activities.
  • Assist with budget tracking or financial transactions related to permits.

• Strong analytical skills to create and interpret reports.
• Excellent written and verbal communication skills.
• Proficient in utilizing Microsoft Suite Programs, encompassing Teams, PowerPoint, Word, and Excel.
• Must be able to type 60 wpm.
• Excellent time management skills and the ability to prioritize work.
• Must currently be eligible to work in the United States of America.
• High School diploma or GED.

• Work is performed in an office environment and requires the ability to operate standard office equipment.
• Prolonged periods sitting at a desk and working on a computer.
• Alternates between sitting, standing, and moving about the office to access office equipment and filing cabinets.
• Must be able to push, pull and/or lift up to 15 pounds at a time.
• Ability to handle stressful situations in a calm and courteous manner at all times.
• Requires working under stressful conditions to meet deadlines and company needs.

• Health, vision and dental benefits.
• 401K.
• Training and development opportunities.
• Paid time off.

Full Time, Non-Exempt

Monday-Friday, 8:00-5:00