APCD Executive Assistant - PA II - TERM Limited

Job Title

Air Pollution Control Division Administrative Assistant

The Air Pollution Control Division (APCD) is responsible for implementing measures to prevent and/or control air pollution. The division administration is responsible for management and administration of the state air quality programs. Included is the oversight/enforcement of the regulations developed by the Air Quality Control Commission (AQCC), and management of the business, policy and technical operations of the division.

What You Will Do:

The purpose of this position is to assist the division director and the senior staff in the design, implementation and management of systems and processes to manage multiple internal and external projects, which the division is involved in. This position performs a variety of duties and has oversight responsibility for a range of administrative issues across the division including training, drafting and editing correspondence for both internal and external stakeholders;

and compiling and analyzing information and data from internal and external documents. Provides training, guidance, and oversight to division staff to ensure accurate interpretation and adherence to division and department rules, standards, policies, regulations, and procedures. Uses word-processing, spreadsheet, Visio, and database software competently and independently. Prepares or edits presentations and other materials to support division needs for internal and external stakeholders and purposes.

Maintains calendars, meetings and appointments, tracks assignments and projects, assists visitors, and makes travel arrangements for division senior management. Works with a variety of internal and external groups and committees, with responsibilities including setting dates and times of meetings as well as agendas, record meeting summaries and action items. This position works closely with the program managers and all division staff employing independent judgment and decision-making in the resolution of problems and the performance of assigned duties and assists the division director in maintaining effective and positive internal and external division work relationships.

Coordinates travel needs, cross division support for complex matters, Rewards and Recognition, and supports or completes website updates. The position requires working in a fast-paced environment that requires the successful candidate to be adaptable, flexible, demonstrated ability to anticipate and resolve issues and reprioritize quickly to meet organizational needs

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

MINIMUM QUALIFICATIONS:

NOTE:

An applicant may meet the minimum qualifications for this job in one of two ways:
They may qualify through their work experience alone or through a combination of education and work experience.

Experience Only:

Five (5) years of experience in administrative or operational experience directly supporting government officials and/or executives.

OR

Education and Experience:

A combination of related education and/or relevant experience in Business Administration or Public Administration and administrative or operational experience directly supporting government officials and/or executives equal to five (5) years

** This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated.**

A complete application packet must include:

• Completed State of Colorado application.
• RESUME
• COVER LETTER - describing how your professional/supervisory experience aligns with the preferred qualifications of this position and what interests you in this position
• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. Transcripts must be attached to your colorado.gov/jobs application.
• If you are a veteran, a copy of your DD214 must be attached to your colorado.gov/jobs application.