Executive Assistant

Summary

The Executive Assistant provides high-level administrative, logistical, and coordination support primarily to the sales leadership team. This role is responsible for customer experience, sales events, reporting, and sales‑support programs. The Executive Assistant also provides periodic support to the CEO and to the Board of Directors. The ideal candidate is highly organized, detail‑oriented, and capable of managing multiple priorities while supporting key sales initiatives and executive needs.

M-F 8 am - 4:30 pm, $62,150 - $88,250 annually DOE

• Maintain and update customer and contact data within Lead Smart and other CRM systems
• Help sales leaders clean and update pipeline activities, such as large bids and opportunities within Lead Smart CRM
• Prepare and distribute rebate reports to customers accurately and on schedule
• Coordinate Co‑Op programs, including documentation, communications, and tracking to ensure full and proper reimbursement from vendors

• Support the Metal of Honor program, including planning, logistics, and communications
• Plan and execute internal and external events, including sales events and customer‑facing engagements
• Coordinate annual Leadership Retreats, including logistics and agendas
• Support planning and execution of the annual Sales Summit
• Manage distribution and tracking of sporting and event tickets for customers and internal stakeholders
  
  Create and manage customer trip itineraries to ensure seamless and professional customer experiences

• Provide administrative assistance to the CEO as needed; serve as the administrative liaison between the board and CEO, administering the company’s board portal
• Coordinate board meetings, including travel arrangements and assist in preparation of the board book as needed

• Prepare reports, presentations, and documentation to support sales initiatives
• Coordinate with internal teams and external vendors to ensure the timely execution of programs and events
• Maintain organized records and ensure accuracy in all documentation
• Assist with additional sales administration and special projects as assigned

• Exceptional organizational and multitasking skills
• Strong attention to detail and accuracy
• Excellent verbal and written communication skills
• Ability to manage confidential and sensitive information professionally
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Experience with CRM systems (Lead Smart preferred)
• Strong problem‑solving skills and a proactive mindset

• Prior experience in sales support, executive assistant, or administrative role preferred
• Experience coordinating travel, events, or customer programs strongly desired
• High school diploma required; associate or bachelor’s degree preferred

• Highly reliable and deadline‑driven
• Professional, customer‑focused, and team‑oriented
• Adaptable and comfortable working in a fast‑paced environment

Ability to verify and calculate figures such as cost, commissions, credit, rebate, and profit; understand and interpret financial data and reports; balance sheets.

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or scheduled form. Ability to use sound judgment and problem‑solving skills to analyze problems and recommend the proper course of action. Ability to organize and prioritize job projects and requirements.

• Comfortable working with computers, both Windows‑based and on the network system
• Proficiency in Microsoft Office; experience with CRM systems (Lead Smart preferred)
• Must be able to effectively use the internet to research products or industry data and information

The attendance demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable…