Temporary Farmable Part-Time Admin position

Temporary Farmable Part-Time Admin Position

Job Category:
Coordinator I

Pay: $18.50/hr

This position is eligible for Daily Pay! Work today, get paid today! We've partnered with Daily Pay, a voluntary benefit to offer employees access to their pay on their own schedule.

Work Schedule:

Monday - Friday; 8am - 12pm;
Hybrid;
Temporary Position

This position is eligible for Paid Sick and Safe Time (PSST) under the Healthy Families and Workplaces Act. All employees may also make pre-tax or post-tax (Roth) contributions to our retirement plan – must be 18 years of age to participate.

The Coordinator I, Farm Able, is an outreach and administrative support position responsible for executing recruitment, communication, and program support functions under the direction of the Program Supervisor.

This role operates with a high level of independence within established systems, templates, and defined responsibilities. The Program Specialist is expected to proactively manage outreach, maintain program workflows, and execute responsibilities without daily direction while aligning with priorities set by the Program Supervisor.

This position supports program growth, participant recruitment, operational efficiency, and United States Department of Agriculture (USDA) 2501 grant documentation and reporting requirements.

Outreach and Recruitment (Primary Function):

• Identifies, researches, and prospects new participant leads and partner contacts.
• Manages outreach communications, follow-ups, and pipeline tracking using established messaging and internal systems.
• Coordinates logistics for meetings, outreach events, and program activities (virtual and in-person).
• Meets defined outreach activity expectations, including volume of contacts and follow-ups.

Content and Communications:

• Drafts and manages program communications, including outreach messaging and newsletters.
• Manages social media content to include upcoming events and workshops and assist with scheduling program assessments.

Administrative and Program Support:

• Manages participant logistics, including scheduling, reminders, and communication.
• Maintains participant files, documentation, and internal program systems.
• Tracks attendance, assignments, and participant progress.
• Organizes program materials and resources.
• Responds to participant and partner inquiries in a timely and professional manner.
• Identifies opportunities to improve organization, tracking, and communication workflows.

Data Tracking and Reporting Support:

• Logs participant interactions and technical assistance activities.
• Maintains accurate tracking systems and program data.
• Compiles data for USDA and internal reporting.

Grant and Writing Support:

• Conducts basic grant research and supports preparation of materials and documentation.
• Provides light writing support for program materials and reporting.

Partnership Coordination Support:

• Initiates partner outreach and schedules meetings.
• Maintains partner contact lists and communication.
• Supports coordination between program operations, partners, and internal stakeholders.

Program Continuity and Expectations:

• Maintains program communication and administrative workflows during instructor absence.
• Operate independently within defined responsibilities without daily task assignment.
• Exercises judgment in prioritizing work and escalates exceptions as needed.

Other:

• Performs other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education:

• A High School diploma or equivalent is required.

Experience:

• A minimum of 2 years of experience in administrative support, outreach, communications, program coordination, or related field is required.
• Background or familiarity with agriculture, horticulture, small-scale farming, or related industries is preferred.
• Experience working with beginning farmers, veteran populations, or underserved communities is preferred.
• Bilingual or…