Administrative Assistant

Hourly Wage Estimate: $19.78 - $27.70 / hour

Learn more about the benefits offered () for this job.

The estimate displayed represents the typical wage range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. The typical candidate is hired below midpoint of the range.

As an Administrative Assistant, you will be responsible for performing a broad range of administrative and project management duties for the assigned members of the Division leadership team. Act on their behalf in written and verbal communication. Collaborate on projects and presentations. Coordinate events, meetings, and special projects.

• You will provide direct administrative support to the assigned Division office for VP/Executives.
• You will monitor and manage projects that have been implemented by assigned Division office VP/Executives to track execution on details, manage accountability of deliverables, and deadlines.
• You will manage the full scope of meetings that involve stakeholders from multiple hospitals including conference room management, invitations, logistics, agenda preparation, meeting minutes, and follow-up action steps.
• You will negotiate and organize large scale events including venue contracting, meeting preparation, event management, logistics, working with associated vendors.
• You will set up and support webcasts, webinars, surveys, and team rooms.
• You will research, analyze, and prepare administrative and statistical reports and documents. Attend meetings as required.
• You will maintain complex administrative records and coordinate staff support actions related to the operations of the Division.

• High School diploma or equivalent. BA or BS in business/communications or related field preferred.
• Minimum of 4 years administrative support experience.
• Experience supporting multiple executives is required.
• Computer proficiency (Excel, Word, PowerPoint, and Access specifically).
• Typing skills (55 words/minutes).
• Must possess excellent communication skills and communicate with all levels of staff.
• Must be proficient with Word, PowerPoint, Excel, and Access computer software.
• Customer service skills.
• Must be able to assess information, apply critical thinking processes to determine a course of action, and relay this information to the appropriate party.
• Clear and concise documentation skills are necessary to provide an accurate log of information exchanged.
• Organization skills.
• The ability to maintain confidentiality of information is essential.
• Strong organizational skills and people skills required to handle the multitude of calls and requests for information.
• Must be able to anticipate problems and work effectively and independently to resolve them.

HCA HealthONE Rose offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support
  , including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources
  , including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits ()

Note:
Eligibility for benefits may vary by location.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.