Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator will provide general office support for Dr. Cathy Bodine, Executive Director of the Coleman Institute for Cognitive Disabilities and Executive Director of the Colorado Clinical & Translation Sciences Institute (CCTSI) Innovations Ecosystem. The role requires strong communication, project‑management, and confidential‑handling skills and is based in the University of Colorado System Administration office.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

• Coordinate the Executive Director’s calendar, answer and triage phone calls and e‑mail, and maintain accurate scheduling.
• Host and warmly welcome visitors and guests, handling sensitive meeting requests with discretion.
• Arrange and support large meetings, committee meetings, and other events as needed.
• Compile and organize comprehensive background materials and meeting agendas.
• Take minutes and record meeting notes.
• Arrange travel itineraries, including conference bookings, airfare, hotels, and post‑trip expense reconciliation.
• Compose, edit, and proof‑read timely correspondence for signature.
• Conduct quality reviews of materials and proofread before submission to the Executive Director.
• Organize and maintain confidential office files.
• Implement special projects from initiation to completion and purchase approved items in the Bioscience 3 office following the standard purchasing process.

• Plan meetings, summits, retreats, and events with leadership, advisory committees, faculty, staff, and external collaborators.
• Coordinate scheduling, venue selection, refreshments, and support for external participants.
• Prepare agendas, supporting materials, and record minutes; promptly communicate any updates or changes.
• Manage special events such as receptions, retirements, farewells, and community gatherings, updating the College calendar accordingly.
• Ensure room reservations, configuration, and required paperwork are completed in advance.
• Assist the Executive Director with official events and off‑campus meetings, including submission of necessary documentation.

Salary range: $64,000‑$68,000.

• No‑cost or low‑cost medical & dental plan options, some including IVF assistance.
• Disability, life, and vision insurance options.
• Multiple retirement options, including mandatory 401(a) with 10 % employer match, 401(k) or 403(b), and 457 deferred compensation plan.
• Pre‑tax savings plans such as Health and Dependent Care Flexible Spending Accounts.
• Ample sick and vacation leave, at least 12 paid holidays, and a dedicated week off for winter break.
• Six‑week parental leave.
• Tuition benefit program for employees and/or dependents.
• Free RTD Eco Pass and onsite parking at 1800 Grant Street Office.
• Additional perks and programs through the CU Advantage.

• Bachelor’s degree from an accredited institution or equivalent professional experience.
• Three (3) years of professional office coordination, event planning support, or comparable experience supporting a director or manager.

• Bachelor’s or post‑baccalaureate degree in human services, engineering, or a related field.
• Five (5) years of professional experience in the above areas.
• Experience in a higher education setting.
• Experience with People Soft Financial, Marketplace, and Concur Travel Software.

• Understanding of higher education systems and shared governance.
• Collaboration skills across diverse teams.
• Proficiency with Microsoft Office suite; willingness to learn new software.
• Strong interpersonal, oral, written, and listening communication skills.
• Excellent organizational, scheduling, and project‑management abilities.
• Presentation and facilitation skills for various audiences.
• Capacity to work under pressure, prioritize…