Administrative Assistant

Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant with 3-5 years of experience to support our firm's growing West Region operations to collectively support our Denver, CO, Phoenix, AZ, and Seattle, WA offices (with light assistance for Los Angeles, CA, Irvine, CA, and San Francisco, CA offices).

In this role, you will provide administrative and related secretarial support to our western region offices built up of engineers, architects, and consultants. It is a full-time opportunity, with onsite work in our Denver, CO office and virtual support for other offices.

Responsibilities include:

• Editing and formatting Word, Excel, and Bluebeam documents as required by the professional staff.
• Proofreading your work and others for accuracy to ensure correct spelling, grammar, content, and style.
• Assisting with maintaining office accounts receivable and contract compliance database.
• Assisting with tracking project and process-related compliance.
• Maintaining inventory of office supplies and placing orders as needed. This may include unpacking supplies, which may require lifting in excess of 20 pounds.
• Ordering and filing certificates of insurance.
• Reviewing and correcting the expense report content before the Office Manager does the final review for approval.
• Providing primary telephone coverage for multiple locations.
• Processing project information for shipment via Fed Ex (i.e., generating shipment labels), which may require lifting in excess of 20 pounds.
• Arranging travel for the West Region employees.
• Completing or assisting with catering orders, special projects, and event preparations as required.
• Setting up desks for new hires, which may require lifting in excess of 20 pounds.
• Sorting/scanning documents for archiving.
• Preparing management reports as required.
• Being responsible for incoming and outgoing mail.
• Performing various tasks as required to keep a professional office running smoothly.
• Searching bid websites for relevant requests for proposals/qualifications.
• Providing backup for additional clerical duties when needed.

Qualifications and competencies include:

• An Associate's and/or Bachelor's degree with 3-5 years of experience providing administrative and related secretarial support services.
• Proficiencies required include, but are not limited to, the following skills: document preparation, grammar, spelling, formatting, proofreading, and the use of various office equipment.
• High attention to detail as it is critical in this role.
• Experience with Microsoft Word and Excel required.
• Ability to communicate clearly, virtually, and in person.
• Very strong office, computer, and internet research skills.
• High-level multitasking and time management skills, and the ability to balance and prioritize short-term deadlines amongst multiple offices.
• Strong organizational skills.
• Flexibility and ability to respond to changing schedules and priorities under the pressure of time deadlines.
• Ability to unpack office supplies, including boxes of paper, which may weigh in excess of 20 pounds.

Compensation & Benefits:

At Walker Consultants, we are committed to maintaining fairness and equity in our pay practices. For this role, the estimated base pay range is $24 – $32 per hour. The final pay offered may vary based on factors such as experience, qualifications, skills, location, internal equity, and other considerations permitted by law. We value open conversations about compensation and welcome the opportunity to discuss more about base salary and Walker's total rewards philosophy during the recruiting process.

We offer a robust total compensation and rewards package designed to support our employees' well-being, growth, and diverse needs, including:

• Annual discretionary bonus program
• Opportunity to purchase Walker stock – Walker is 100% employee-owned!
• Medical, dental, vision, company-paid life insurance
• Mental wellness benefits
• Health Savings Account with company contribution
• 401(k) with company match
• Flexible Spending Accounts and Commuter Spending Accounts
• 529 college savings plan
• A minimum of 3 weeks of Paid Time Off per year
• 9 paid holidays per year, including 3 paid floating holidays
• 5 days of…