Executive Assistant to CEO

Executive Assistant to the CEO

$90,000 – $110,000 per year | Denver, CO | On‑site | Permanent

Founded just over a decade ago and based in Denver, CO, we are a tech‑forward business storage and logistics services firm that eliminates the headache of managing business storage at scale for multi‑location enterprises. We pair our proprietary technology platform with a nationwide network of 17,000+ partner facilities and an experienced operations team to help Fortune 1000 customers in field service, healthcare, pharmaceutical, e‑commerce, retail/CPG, and industrial sectors get their inventory closer to where they need it.

We are a private equity‑backed business in a high‑growth phase, partnering with a private equity group to scale through acquisition, platform investment, and operational excellence.

• Competitive Compensation:
  Up to $110,000 base salary (DOE) + Discretionary Bonus
• 401(k) Retirement Plan
• Comprehensive Benefits:
  Medical, Dental, Vision, Life Insurance
• Generous PTO & Paid Holidays
• High‑Growth, PE‑Backed Environment:
  Portfolio company in a high‑growth phase – scaling through acquisition, platform investment, and operational excellence
• Direct Impact:
  Serve as the right hand to the CEO and a force multiplier for the entire Executive Leadership Team
• Work‑Life Balance:
  Standard Monday–Friday, 8:00 AM – 5:00 PM MST schedule with flexibility
• Hybrid
  
  Schedule:
  
  In‑office Tuesday/Wednesday/Thursday in our downtown Denver office

• Own and actively manage the CEO's calendar — establishing a sustainable weekly rhythm, protecting focus blocks, resolving conflicts, and aligning time against highest‑leverage priorities (customers, ELT, board/investors, recruiting, integration work)
• Triage the CEO's inbox, surface time‑sensitive items, draft responses, and within 90 days build the trust to draft correspondence in the CEO's voice for routine internal and external communications
• Plan and book domestic and international travel for the CEO (flights, hotels, ground transportation, customer/site visits, conferences) and prepare detailed day‑of‑travel itineraries
• Maintain expense reporting and reconciliation in Brex; resolve card issues, lockouts, and vendor payment escalations on the CEO's behalf
• Provide travel‑booking and team‑event coordination support to the broader ELT (CTO, VP of Sales, Controller, and other CEO direct reports)
• Build and maintain a forward‑looking meeting calendar for the CEO including 1:1s, ELT staff meetings, board prep, customer reviews, and investor updates
• Prepare agendas, gather pre‑reads, and produce concise pre‑meeting briefing notes; capture decisions and action items and track items through to closure
• Run the CEO's daily approvals queue end‑to‑end — Docu Sign/Adobe Sign workflows, MSA/SOW packets, NDAs, vendor agreements, board consents, and HR paperwork
• Maintain organized records of executed agreements in SharePoint and ensure version control across legal, finance, and counter party copies
• Partner with the Senior HR Manager on executive and senior‑hire onboarding (Sequoia One HRIS, Microsoft 365, Hub Spot, , Brex access)
• Track CEO commitments and ELT priorities in MS Planner and maintain a clean, consistent SharePoint document organization standard for the CEO's office
• Own day‑to‑day operations of the downtown Denver office — front‑of‑house experience, mail/shipping, conference room readiness, supply levels, and vendor stack (building maintenance, cleaning, IT/AV, F&B, swag, printing)
• Partner with the Senior HR Manager to plan and execute company events — quarterly all‑hands, leadership off‑sites, holiday celebrations, customer‑facing events; manage budgets, vendor contracts, and post‑event recaps
• Handle reasonable personal scheduling, travel, and errands on behalf of the CEO with discretion and good judgment

• Minimum 5+ years supporting a C‑level executive, ideally a CEO or Founder, in a fast‑paced, high‑growth environment
• Demonstrated experience in a private‑equity‑backed, M&A‑active, or similarly complex business
• Experience or strong background in calendar management, complex travel coordination, inbox triage, and drafting…