Administrative Assistant

# Administrative Assistant Elite Brands - Denver, CO 80216## Overview Salary Range $50,960.00 - $50,960.00 Salary/year## Description
*
* Summary:

** We are seeking a highly organized, proactive Administrative Assistant to provide cross-functional support across accounting, operations and human resources. This role is central to keeping daily business functions running smoothly and supporting multiple leaders in a fast-paced environment.
* This position is intentionally designed to flex based on experience and strengths. The role may lean more heavily into:
** Front Desk & Accounting Support (AP/AR, invoicing, reporting),
** OR
* ** Operations & HR Support (scheduling, employee coordination, reporting, compliance)
The ideal candidate brings strong administrative fundamentals, attention to detail, and the ability to manage multiple priorities while serving as a reliable point of coordination across departments.
** Core Administrative Responsibilities (All Candidates)
*** Track action items and follow-ups across departments
* Support leadership with reporting, presentations, and administrative tasks
* Maintain organized records, files, and shared documentation
* Coordinate meetings, schedules, and internal communications
** Front Desk & Accounting Responsibilities (Depending on Experience)
*** Answer incoming phone calls and route inquiries appropriately
* Greet and assist guests at the front window and manage the will-call doorbell
* Monitor and manage the general company voicemail and info email inbox
* Maintain company phone lists, extension lists, and on-call schedules
* Provide AR override codes in accordance with company policy
* Assist with entering and depositing customer checks
* Update customer accounts (payment terms, contacts, etc.)
* Respond to statement and invoice requests
* Create and maintain AR customer folders
** Operations & HR Responsibilities (Depending on Experience)
*** Operations (Driver / Warehouse) Support
** Prepare reports for operations metrics, compliance, and audits
* Maintain operational records (licenses, certifications, safety documentation)
* Support supplies inventory, equipment, and vehicle documentation tracking
* Assist with onboarding drivers and warehouse team members in coordination with HR
* Human Resources Support
** Maintain employee files and HR records (digital and physical)
* Assist with EE onboarding and offboarding (paperwork, systems access, orientation coordination)
* Assist with benefits administration, open enrollment support, and employee inquiries
* Provide administrative support for employee communications, memos, and policy acknowledgments
* Support company culture initiatives – assist in planning, coordinating and executing
* Assist with recruiting administration (posting jobs, scheduling interviews, tracking candidates)
Shared Administrative & Organizational Support
* Assist with special projects that span people, culture, and operational efficiency
* Track action items and follow-ups across HR and Operations initiatives
* Maintain organized filing systems and shared drives
* Identify opportunities to streamline administrative processes between department

Remember, you are a representative of Elite Brands of Colorado and being professional and courteous to all employees and customers is part of the responsibility of this position!
** Qualifications
* ** 2+ years of administrative experience in one or more of the following:  + Accounting & Office Support  + Operations & Logistics Support  + Human Resources Support
* Strong organizational and time-management skills with the ability to prioritize competing needs
* High attention to detail and discretion when handling confidential information
* Proficiency with Microsoft Office (Outlook, Word, Excel) and learning new systems
* Strong communication skills and a collaborative mindset
* Ability to work independently while supporting multiple leaders
** Why Join Us
*** Stable, team oriented work environment
* Broad exposure to human resources, operations, accounting and office administration
* A role where your organization, initiative, and follow through make a visible, daily impact
* Opportunity to work closely with leadership and gain cross departmental experience
* Passionate, collaborative, and fun loving culture that values people and teamwork
** Timeline
* * We will begin contacting candidates after the July 4th weekend.  The position will remain open until filled.
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