Administrative Manager for Real Estate Team

We are seeking someone who cares about the quality of their work. The perfect team member will be able to work independently and collaboratively in a fast-paced and unpredictable environment. This job is responsible for day to day support of Sales Agents and the Team Leader/Sales Manager.

The position requires a wide array of abilities and character traits. In addition to having or gaining the entire skill set of an accomplished real estate professional, you will be helping to manage a small company. We hope you like variety and are stimulated by diverse work responsibilities.

• Build, implement and manage all systems for clients, lead generation, database management and back office support.
• Coordinate marketing events and client activities.
• Oversee all listing files and listing marketing (Brochures, flyers, online marketing, etc.).
• Manage website, blog sites and social media.
• Create and maintain an operations manual that documents all systems and standards.
• Provide concierge level customer service to clients and customers.
• Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies.
• Manage contracts and files.
• Oversee scheduling for executive and the team; hold weekly meeting.
• Keep detailed tracking spreadsheets.
• Prepare spreadsheets of weekly/monthly sales statistics, and expense reports.
• Assist in marketing responsibilities, social media and other various websites.
• Responsible for hiring, training, consulting, and holding accountable all additional administrative team members.
• Manage day to day office needs.
• Research and develop new systems that will benefit the team.
• Errands as needed.

• Have excellent attention to detail and high-level accuracy with documents.
• Flexible in daily routine; ability to prioritize and manage shifting responsibilities.
• Ability to assess, prioritize and act quickly.
• Learning based and solution oriented.
• Deadline driven and extremely organized.
• Open to new ideas and systems.
• Able to stay calm and patient when faced with emotional situations.
• Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities.
• Continue to maintain the goodwill and reputation of the entire team.
• Excellent verbal and written communication skills.
• Proficient in time management.
• A true professional, who supports the entire team in achieving their goals.
• Self-motivation, initiative, and ability to follow through tasks to completion.
• Ability to work independently, take an initiative.

The Home Smiths Team is one of the top real estate teams within Keller Williams DTC & exists to serve and impact our Denver Metro area families at the highest level in the real estate industry. Keller Williams Realty is the #1 largest real estate company in the nation and Keller Williams DTC is the #1 producing real estate office in the entire Colorado region and is involved in 1 out of every 12 real estate transactions in Metro Denver.