Project Coordinator - Spark

Crusoe is on a mission to accelerate the abundance of energy and intelligence. As the only vertically integrated AI infrastructure company built from the ground up, we own and operate each layer of the stack - from electrons to tokens - to power the world's most ambitious AI workloads. When you join Crusoe, you join a team that is building the future, faster.

We're in the midst of the greatest industrial revolution of our time. The demand for AI compute is boundless, and power is a bottleneck. We're solving that - with an energy-first approach that makes AI infrastructure better for the world and faster for the people innovating with AI.

We're looking for problem-solving, opportunity-finding teammates with a sense of urgency, who believe in the scale of our ambition and thrive on a path not fully paved - people who want to grow their careers alongside a team of experts across energy, manufacturing, data center construction, and cloud services.

If you want to do the most meaningful work of your career, help our customers and partners advance their AI strategies, and be part of a high-performing team that believes in each other, come build with us at Crusoe.

About the Role:

We are seeking a highly organized and proactive Project Coordinator to support multiple Technical Project Managers (TPMs) leading Spark modular datacenter deployment and/or product development projects. You will own the administrative processes and document control infrastructure to enable Spark TPMs to stay focused on driving project schedules and mitigating project risk.

This is an administrative and document control role with high growth potential. You will support the Spark TPMs by keeping information organized and accessible, which may include: managing and maintaining folder structures, ensuring documents are filled correctly, running design and submittal review sessions, tracking action items, scheduling meetings, and ensuring the day-to-day coordination of a high-velocity, multi-site deployment program runs smoothly.

The ideal candidate is highly organized, has a bias toward action, and is energized by the complexity of physical infrastructure projects. Rather than waiting to be told what needs tracking, you build the system, maintain it, and continuously improve processes to support exceptional project execution.

What You'll Be Working On:

* Documentation Management:
Organizing, managing, and updating project-related documents to ensure version control and accessibility.

* Design & Submittal Review Coordination:
Create, track, and manage access to multiple design & submittal review processes in parallel.

* Meeting & Event Coordination:
Schedule and facilitate recurring and ad hoc project team meetings and design reviews, prepare agendas, capture salient points and actions, and distribute follow-ups with clear owners and due dates using established action item tracking tools and processes.

* Budget & Cost Tracking:
Maintain project cost trackers and support the preparation of project financial summaries.

* Procurement Tracking:
Coordinate across multiple supply chain category managers to drive consolidated, project-specific procurement trackers.

* Process Improvement:
Identify gaps in existing coordination workflows and help build the systems, automations, and templates that will scale the Spark program, leveraging AI-driven workflows where appropriate.

What You'll Bring to the Team:

* Experience:

3-6 years of experience in project coordination, project management, or document control functions, ideally in a related physical-world and technical industry.

* PM Software Proficiency:
Hands-on experience with at least one scheduling tool (Smartsheet, MS Project, Primavera P6, or similar), one project management tool (preferably Jira), and one or more document control & review systems (Blue Beam, Pro Core). Comfortable building and maintaining trackers and dashboards from scratch.

* Organizational Mastery & Attention to Detail:
Demonstrated ability to not only create and maintain organizational structures, but also create the process documentation and training for end users and your customers. You catch details that others miss and seek…