City Clerk Administrative Assistant

Denver Clerk & Recorder Administrative Assistant IV

The Administrative Assistant IV position is within the City Clerk Unit of the Denver Clerk & Recorder's Office. The division supports a wide range of public-facing government functions, including official filings, legislative records, campaign finance and lobbying disclosures, records management, publications, transparency initiatives, and public information services.

Job Responsibilities include but are not limited to:

• Provide high-level administrative and operational support to the City Clerk unit
• Coordinate and manage records, filings, correspondence
• Support public-facing services, including responding to inquiries from residents, elected officials, agencies, and stakeholders
• Assist with processing official City Clerk filings, disclosures, publications, ordinances, resolutions, contracts, oaths, and related records
• Maintain accurate records management practices in compliance with retention schedules, legal requirements, and departmental procedures
• Support Colorado Open Records Act (CORA) request tracking, coordination, and responses.
• Monitor unit inboxes, route requests appropriately, and ensure timely follow-up and customer service
• Assist with data entry, quality control, auditing, and tracking within various City systems and databases
• Identify opportunities to improve processes, organization, efficiency, and customer service within the division

Our ideal candidate will have:

• Strong organizational skills and exceptional attention to detail
• Experience providing administrative or operational support in a government, legal, compliance, records, or public service environment
• The ability to manage multiple priorities, deadlines, and sensitive information with professionalism and accuracy
• Excellent written and verbal communication skills, including strong customer service abilities
• The ability to work both independently and collaboratively
• Strong problem-solving skills and a proactive approach to improving processes and workflows
• Knowledge of Colorado Open Records Act (CORA), records retention practices, or municipal government operations is a plus
• Proficiency in Microsoft Office Suite and the ability to learn new software and systems quickly
• A commitment to transparency, public service, teamwork, and maintaining public trust

Required Minimum Qualifications

• Education requirement:
  Graduation from high school or the possession of a GED, HiSET or TASC Certificate
• Experience Requirement:
  Three (3) years of full performance office support/clerical work (type and level of an Administrative Support Assistant III)
• Education/Experience Equivalency:
  Additional appropriate education may be substituted for the minimum experience requirement.

Required Application Documents

• Resume
• Cover Letter

Final date to receive applications

This position is expected to stay open until Friday, July 17, 2026. Please submit your application as soon as possible and no later than 11:59 p.m. on Friday, July 17, 2026 to ensure consideration.