Leadership Administrative Assistant

Job Family Group:

Job Description:

At bpx energy
, we’re redefining what it means to be a modern energy company. We are focused on high-performance, operational excellence, and delivering value—all while fostering an environment that encourages innovation, integrity, and continuous improvement. We operate with urgency, and our talent acquisition team plays a critical role in ensuring we have the best people to fuel our success.

Role Synopsis

The Leadership Administrative Assistant (LAA) will provide assistance and support to the Head of Technology and the Technology leadership team of bpx energy.

The LAA must have the ability to work independently on projects, from conception to completion and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion. The ideal candidate will have the ability to exercise good judgment in a variety of situations with strong written and verbal communication, administrative and interpersonal skills, and to maintain a realistic balance among multiple priorities and direction from several people.

A desire to embrace technology and to apply skills in the latest tools, techniques, and thinking to the work in the executive office.

Key Responsibilities

1. Calendar, Expense & Travel Management

• Proactively manage and prioritize executive calendars to optimize time and business impact.
• Schedule sophisticated meetings across multiple time zones and stakeholders.
• Prepare and submit accurate expense reports in a timely manner.
• Coordinate end-to-end travel logistics, including itineraries, accommodations, contingency planning, and international travel documentation (passports, visas)
• Coordinate end-to-end travel logistics, including itineraries, accommodations, and contingency planning.

2. Executive & Stakeholder Liaison

• Serve as a central point of contact between executives and internal/external stakeholders; consolidate team inputs and synthesize notes for executive readouts, including meetings with leadership and vendors
• Serve as the central point of contact between executives and internal/external stakeholders.
• Manage meeting operations and event logistics to ensure seamless execution, including backward planning timelines for content development, recurring leadership meetings, and technology events (A/V testing, speaker coordination, run-throughs, and talking point preparation)
• Run meeting flow and event logistics to ensure smooth execution.
• Balance challenging priorities and maintain confidentiality at all times.

3. Leadership Meeting Management

• Plan and coordinate leadership meetings, including scheduling and logistics.
• Develop meeting agendas, document key decisions, and supervise action items to ensure follow-through; support review and implementation of operational protocols and technology-enabled business processes; track and report on progress against key initiatives and strategic priorities. Develop agendas, capture key decisions, and supervise follow-through on action items.
• Prioritize meeting with key stakeholders to align with organizational goals.

4. Project & Priority Management

• Support critical initiatives by monitoring deadlines, dependencies, and deliverables.
• Proactively escalate risks and issues to senior leadership to maintain progress.
• Assist in supervising and reporting on strategic priorities and outcomes.
• Provide interim administrative and event support during team absences and for large-scale events, ensuring continuity of operations and execution excellence
• Draft, publish, and amplify communications between departments and the administrative team, ensuring transparency, alignment, and timely information flow across Technology

Qualifications & Skills

• Strong organizational and time-management skills with the ability to handle multiple priorities.
• Excellent communication and interpersonal skills for stakeholder engagement.
• Proficiency in Microsoft Office Suite and calendar management tools.
• High level of discretion and professionalism in handling sensitive information.
• Ability to work independently and anticipate needs in a dynamic environment.

Location: Denver, Colorado. Office-based.

Hours: Monday-Fri…