Administrative Associate III

Wiss, Janney, Elstner Associates, Inc. (WJE) is seeking an Administrative Associate to support our Denver office , located in Lakewood, Colorado .Administrative staff at WJE are encouraged to take on responsibility and seek challenges in their roles. The successful candidate will demonstrate strong organizational skills, exceptional attention to detail, and the ability to adapt to changing priorities and project demands from multiple staff members while maintaining excellent interpersonal skills.

Although many of the responsibilities are clerical in nature, this position also includes high-level administrative projects that require initiative, independent thinking, and the ability to clearly and accurately synthesize complex concepts.

WJE is a global firm of engineers, architects, and materials scientists committed to helping solve, repair, and avoid problems in the built world. Since 1956, our applied experience from more than 200,000 projects and our state-of-the-art laboratory and testing facilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve.

Responsibilities Work closely with administrative team members to ensure efficient workflow, effective communication, and a collaborative team environment

Perform general office functions, including

Greeting guests

Answering incoming calls

Processing correspondence, mail, and Fed Ex packages

Managing office supplies and equipment

Scanning, copying, printing, and filing documents

Provide administrative support to the Unit Manager and technical staff

Coordinate internal staff meetings, webinars, lunch presentations, conference calls, and office outings and activities

Assist with report review, including editing and formatting

Support staff with project-related tasks, including:
Project correspondence, and Client communication

Assist in preparing qualifications submittals in response to Requests for Proposals (RFPs) and Requests for Qualifications (RFQs), and maintain pre-qualification documentation

Requirements

Bachelor's degree in English, Communications, Marketing, Business, or a related field. (Relevant experience in the Architecture, Engineering, and Construction (AEC) industry may be considered in lieu of a degree.)Proficiency with Microsoft Office, including Word, Excel, Outlook, and Power Point Strong  attention to detail

Ability to learn independently

Enthusiasm for supporting others in their work Ability to manage multiple tasks and adapt to changing priorities and project deadlines

Strong interpersonal skills and the ability to work effectively with professionals at all levels in a fast-paced environment

Culture, Compensation, and Benefits:

Wiss, Janney, Elstner Associates, Inc. (WJE) is a global firm of engineers, architects, and materials scientists. Clients worldwide seek our expertise to solve the most significant, interesting, and challenging problems in the built world. Our applied experience from more than 175,000 projects combined with unparalleled laboratory and testing capabilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve.

Working at WJE is a team endeavor characterized by a culture of trust and personal responsibility. We encourage open communication, continuous learning, innovative thinking, ongoing mentoring, and free-flowing collaboration. We seek highly talented and hard-working individuals who want to be challenged, who want hands-on work, who want to set a higher standard, and who want to be mentored by the industry’s most accomplished experts.

People with outstanding C haracter, unwavering C ommitment to our core and culture, strong E xpertise, and genuine E nthusiasm for their work.

Learn more about the Extraordinary People we hire at WJE at  offers a robust, total compensation structure, where the hourly rate is just one component of an employee’s annual earnings. Additionally, employees may be eligible to receive overtime and variable compensation based on personal and company performance , often resulting in above-market annual earnings. Actual hourly rate will be based on several factors including consideration for a candidate’s…