Administrative Coordinator

Job Responsibilities

• Manage Pitney Bowes postage machine operations, adding postage as needed.
• Sort, scan, and deliver daily mail and packages; route interoffice mail.
• Process outgoing mail via UPS, Fed Ex, post office, or courier; track deliveries.
• Prepare EOD report for Certified Mail; visit post office if necessary.
• Order and manage Fed Ex and mail supplies.
• Brew coffee daily, stock kitchen supplies, load/unload dishwashers.
• Conduct walkthroughs for cleanliness and safety; maintain kitchen appliances.
• Inventory and restock snacks/drinks; reconcile purchases and approve invoices.
• Maintain office supply inventory; reorder as needed.
• Monitor shredding bins and manage printer supplies.
• Oversee onsite storage; assist with Operations Department projects.
• Serve as backup to Office Manager and Administrator; handle adhoc administrative tasks.

• Minimum of 1 year of experience in office administration or related roles.
• Experience with Microsoft Office suite and willingness to learn firm software applications.
• Strong organizational skills with the ability to prioritize tasks efficiently.
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy in handling mail, inventory, and administrative tasks.
• Proficiency in using office equipment such as postage machines, printers, and kitchen appliances.
• Flexibility to adapt to changing priorities and occasional overtime.

• Medical, dental, vision
• Generous PTO plan and paid sick time
• Flexible work arrangements
• 401(k) with profit sharing
• Wellness program
• Generous parental leave
• 11 paid holidays

Armanino LLP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino LLP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Armanino LLP expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino LLP’s employees to perform their job duties may result in discipline up to and including discharge.

Armanino LLP does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time.

For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration. For Individuals who would be working within the City of Los Angeles, Armanino will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

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